Executive - Administration

JOB TITLE: Executive / Sr. Executive- Campus Maintenance (Admin)

Duties and Responsibilities:

1. Campus Building Management - Ensuring compliance with fire safety norms, renewing of fire safety certificates, conducting fire safety mock drills, training employees on using fire safety equipment.

▪ Developing and implementing disaster management plans..

▪ Ensuring timely servicing of critical installations such as Electrical Panels, Transformers, Genset, Lift.

▪ Electrical, plumbing, a structural safety audit of the campus building.

▪ Building and maintaining relationships with all department heads, external partners, and vendors to deliver on approved and agreed upon plans.

▪ Working closely with the finance team on budgets, ensures all projects are duly tagged to appropriate codes and costs allocated accordingly.

▪ Enable continuous improvement through a systematic approach to health, safety and wellbeing (mental and physical).

2. Risk Management - Assessing the risk for the office infrastructure which includes safety against theft, fire, and burglary.

3. Event management - Training and workshop coordination - Identification of venue for training and workshop, support in logistics, procurement of required materials and resources for the workshop.

4. Compliances: Providing audit information to management by researching and analyzing data; preparing reports.

∙ Preparing compliance audit data by compiling and analyzing internal and external information.

∙ Supporting departments by collecting and coordinating internal compliance data with auditors and various departments.

∙ Providing administrative support by implementing systems, procedures, and policies; completing projects in support of compliance auditors. ∙ Helping others by answering questions and responding to requests. ∙ Complies with state, and local legal requirements by studying existing and new legislation.

∙ Enforcing adherence to requirements and advising management on needed actions.

∙ Updating job knowledge by participating in educational opportunities and reading professional publications.

∙ Enhancing compliance department and organization reputation by accepting ownership for accomplishing new and different requests ∙ Timely renewal of Health insurance, asset insurance, Annual Maintenance Contracts of Air Conditioners, RO systems etc

∙ Managing campus security – CCTV, visitor management system, fire alarms etc.

5. Redesign of spaces – managing storage spaces, disposal of old furniture, maintaining common areas, supervising construction/renovation projects on campus

6. Purchasing & inventory management - Strengthen purchasing management, review performance of existing suppliers, maintain stock registers, undertake stock audit, maintain log books for usage of genset, vehicle, electricity consumption etc. 7. Sustainability activities – conserve water & electricity, safe disposal of waste, recycling of paper etc.

8. Cafeteria Management – negotiating contracts with vendors, ensuring food safety norms, managing students in canteen etc.

9. Admin Team Management – deployment of staff, allocation of work, training, monitoring progress, performance review of the admin team

Requirements and Qualifications:

● Graduate/Post Graduate degree in management, finance, HM professional, or related fields will be preferred

● Eight to twelve years’ relevant work experience

Skills Required

∙ Being Proactive - To take charge of any situation and having a better outcome ∙ Decision making and Prioritization - Should be able to make decisions independently based on the situation and prioritize accordingly.

∙ To plan, schedule, organize and implement - Any assigned work to a planned and defined time frame and schedule.

∙ Being adaptable and flexible for change in plan/request - Should be able to consider for any last-minute change in plan/ request.

∙ Efficient management of people and resources

∙ Multitasking - Capable of handling multiple requests, distribution of workload and execution within the time frame

∙ Negotiating skills - Bargaining and find similar service/ product that provides value for money

∙ Relationship management (Internal –Staff at all levels and External with vendor and service providers)

∙ Able to ensure that the organizational policies related to HR, Admin, Procurement, Financial control, and accountability are met without any deviations in all processes and procedures. ∙ Able to handle multiple requests, and able to prioritize based on importance and urgency, in an effective and timely manner.

Possess good technical, analytical, problem-solving, communication, consultative and decision making skills.

Highly skilled in Word, PPT, excel, report making, dashboards, etc.

Salary: As per Industry norms.

Job Type: Full-time

Pay: ₹12,757.21 - ₹38,252.19 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person

Expected Start Date: 15/08/2025