Event Operations

Job Title:

Location:

Experience:

Type:

Work from Office Only

Looking for candidates who can join us immediately or within 15 days.

About the Role:

Operations Manager

Key Responsibilities

Vendor Management

• Source, evaluate, and onboard vendors for venue, production, awards, photography, printing, travel, and gifting.
• Negotiate contracts and ensure all deliverables are met.
• Coordinate with production teams in multiple cities.

Event Planning

• Manage event registrations and audience outreach.
• Prepare and manage event element sheets with production teams.
• Liaise with hotels/venues for banquet, AV, and logistics.
• Arrange travel and accommodation for guests, speakers, and internal teams.

On-Ground Coordination

• Oversee stage, sound, lighting, branding, and registration desk setup.
• Manage backstage, AV, photography, videography, and live streaming operations.
• Coordinate banquet services and gifting partner deliveries.

Post-Event Wrap-Up

• Retrieve company assets from the venue.
• Coordinate photographer/videographer data transfer.
• Work with finance to settle vendor payments.
• Organize return travel and send post-event thank-you notes.
• Share operational learnings for future events.

What Were Looking For

• 4+ years of experience in event operations or similar roles.
• Strong vendor sourcing, negotiation, and coordination skills.
• Proven experience managing events across multiple cities.
• Ability to multitask and work under tight deadlines.
• Excellent communication and problem-solving skills.
• Willingness to travel for events.