Event Executive

Event Executive – Role Overview

The Event Executive is responsible for planning, executing, and managing both online and offline events with high efficiency and professionalism. The role requires strong communication, coordination, and technological skills to ensure seamless event experiences and strong stakeholder relationships.

Key Responsibilities

1. Event Planning & Strategy

* Understand event objectives and design appropriate event formats (online/offline/hybrid).

* Develop event plans, timelines, run-sheets, and execution strategies.

* Coordinate with internal teams to align event goals with brand and audience needs.

2. Online Event Management

* Host and moderate events on Zoom, Google Meet, Microsoft Teams or webinar platforms.

* Manage virtual interactions, breakout rooms, Q&A, chat moderation, polls, and presentations.

* Ensure smooth technical flow: screen sharing, speaker onboarding, audio/video checks.

* Troubleshoot live issues and provide real-time support.

* Coordinate with speakers, panelists, and attendees before and during events.

3. Offline Event Management

* Plan and manage venue selection, layout, seating, décor, staging, and technical setups.

* Coordinate with vendors: sound, lighting, catering, photography, branding, logistics.

* Oversee registrations, guest handling, and on-ground coordination.

* Manage end-to-end execution, ensuring smooth flow and timely delivery.

* Handle last-minute changes, unexpected situations, and crisis management.

4. Communication & Relationship Management

* Strong verbal and written communication with clients, vendors, partners, and internal teams.

* Build and maintain long-term relationships with stakeholders.

* Assist speakers, guests, and VIP participants with all event-related needs.

* Provide pre-event and post-event communication, follow-ups, and thank-you notes.

5. Vendor & Partner Coordination

* Identify, negotiate, and manage vendors (venue, décor, tech team, catering, printing, etc.)

* Ensure competitive pricing while maintaining quality.

* Maintain a vendor database and evaluate performance regularly.

* Oversee contract agreements, payments, and deliverables.

6. Event Promotion & Audience Engagement

* Coordinate with marketing teams for event promotions.

* Manage email invites, reminders, registration forms, and attendee lists.

* Use engagement tools for polls, quizzes, feedback forms, and surveys.

7. Operations, Logistics & Admin

* Prepare budgets, track expenses, and ensure cost-effective execution.

* Handle event checklists, compliance requirements, permissions, and safety protocols.

* Maintain event reports, post-event analysis, feedback summaries, and ROI tracking.

Tools & Technologies

The Event Executive should be proficient in:

Online Event Platforms

* Zoom

* Google Meet

* Microsoft Teams

Coordination & Communication Tools

* WhatsApp Business

* Slack / Microsoft Teams

* Gmail, Outlook

* Google Calendar / Scheduling tools

* Google Sheets & Excel (attendee tracking, budgets)

* Canva / PowerPoint (presentations & event creatives)

On-Ground Event Tech (Offline Events)

* AV systems

* Projectors / LED screens

* Mic & audio setups

Required Skills

* Excellent communication & interpersonal skills

* Strong coordination & multitasking ability

* Network building & stakeholder management

* Problem-solving and crisis handling

* Time management & organisational skills

* Strong presence for hosting and moderating sessions

* Ability to independently handle both online and offline events end-to-end

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person