Event Coordinator

Immediate joiner preferred...

Job Title: Event Coordinator

Location: Mulund

Organization: Utkarsh Global Foundation

Position Type: Full-time

Immediate/Short Notice Joiners preferred T

ravel within India involved.

About Utkarsh Global Foundation : Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors, including environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.

Job Summary: We are looking for a dynamic and detail-oriented Event & Public Relations Manager to lead the planning, coordination, and execution of events and campaigns that promote the foundation’s mission.

The Event Manager will be responsible for organizing & participating in a wide range of events, including religious festivals, awareness drives, fundraising events, workshops, medical camps, and community engagement programs.

Key Responsibilities:

Event Planning & Execution

• Plan, coordinate and execute all foundation events end-to-end — from conceptualisation to wrap-up.
• Create event timelines, action plans and checklists aligned with programme goals.
• Ensure all permits, permissions and logistical arrangements are in place.
• Organise and lead road-shows across India (outreach events, NGO-partner activations) as part of the event portfolio.

Vendor & Venue Management

• Identify, evaluate and negotiate with vendors for services including venues, catering, printing, AV equipment, transportation, etc.
• Ensure timely delivery and quality of all third-party services.

Stakeholder & Community Coordination

• Collaborate with internal teams, volunteers, donors, sponsors, community leaders and NGO partners.
• Act as the main point of contact during events for partners, guests and media representatives.

Marketing & Promotion

• Work with the communications team to develop event promotion strategies across social media, print and other platforms.
• Design event-specific collateral — banners, posters, brochures, invites, signage.
• For road-shows and outreach events: coordinate community engagement, local PR, and partner promotion.

Budget & Reporting

• Develop and manage event budgets, ensuring cost-effective solutions.
• Track expenses, submit reports and evaluate ROI for each event.
• Maintain detailed records of event metrics and feedback for future planning.

Qualifications & Requirements:

• Graduate / Bachelor’s degree in Event Management, Marketing, Mass Communication or related field preferred. Good communication skills required.
• 5–7 years of proven experience in managing events, preferably for non-profits, social enterprises or NGO-driven outreach programmes.
• Excellent project management and organisational skills.
• Strong communication and negotiation abilities.
• Proficiency in MS Office, event-planning tools and basic design software (e.g., Canva).
• Fluency in English and Hindi; Marathi is an asset.
• Willingness and ability to travel across the country (including weekends and holidays) for road-shows and outreach events.

Job Types: Full-time, Permanent

Pay: ₹400,000.00 - ₹500,000.00 per year

Application Question(s):

• What is your current CTC
• What is your expected CTC
• What is your notice period / when can you join
• What is your current location?

Work Location: In person