ERP Manager

Role & responsibilities

1. Material & Vendor Management

Monitor all material receivings at project sites through Srijan software in real-time.

Cross-verify quantity, cost, and quality of spare parts, hardware, and construction materials.

Detect and prevent duplicate invoices, overbilling, fraudulent billing, and mismatched entries.

Ensure compliance with vendor terms, approved rates, and negotiated pricing.

Lead vendor negotiations for new material orders to optimize cost efficiency.

Maintain records of vendor performance and ensure timely supply of quality materials.

Perform cost analysis, trend analysis, and consumption tracking to optimize procurement planning.

Financial & Fraud Control

Validate invoices and GRNs (Goods Receipt Notes) against purchase orders.

Ensure billing accuracy and detect abnormalities (e.g., duplicate entries, inflated bills).

Reconcile site-level material consumption reports with procurement & billing.

Work with finance team to flag suspicious or non-compliant transactions.

ERP / Software Administration

Manage Srijan software configurations for material receiving, ordering, and billing workflows.

Coordinate with IT developers to close loopholes (e.g., mandatory time stamps, restricted gallery uploads, no manual editing of GRN).

Implement system-based validations to reduce human error and fraud risk.

Conduct periodic audits of ERP data integrity and system logs.

Prepare user manuals and train site engineers/accountants for correct data entry.

Act as admin authority for approving changes or upgrades in ERP modules.

Reporting & Analysis

Generate weekly/monthly reports on site material receipts, vendor supply, and cost trends.

Highlight discrepancies and prepare actionable MIS reports for management.

Provide decision-support data for strategic purchasing and stock planning.

Preferred candidate profile

37 years in procurement/material management/vendor billing control (preferably in infrastructure, mining, or construction).

Experience working with ERP customization or system administration.

Soft Skills:

Strong negotiation skills with vendors.

Analytical mindset with attention to detail.

Integrity, vigilance, and proactive fraud-detection approach.

Ability to coordinate between procurement, accounts, IT, and project sites.