Documentation Executive

The Documentation Executive will be responsible for end-to-end export and import documentation processes, ensuring timely and accurate handling of shipments in coordination with internal and external stakeholders. The role demands strong organizational skills and a thorough understanding of export and import documentation protocols.

Key Responsibilities:

• Booking submisison- Coordinate with shipping lines and carriers for booking confirmation and container scheduling based on client requirements.
• Shipping Instructions (SI) Submission- Prepare and submit accurate Shipping Instructions to the shipping line within stipulated deadlines.
• VGM & Shipping Bill (SB) Handover- Ensure timely submission of Verified Gross Mass (VGM) and Odex /physical/soft copies of the Shipping Bill to the shipping line for smooth processing.

• Customs Checklist Coordination - Coordinate with CHA and internal teams to verify and finalize the Customs Checklist before shipping bill filing, ensuring accuracy in HS codes, duty structure, invoice/packing list data, and other compliance parameters.

• Bill of Lading (BL) Release- Follow up and ensure prompt release of Bill of Lading – whether Original or Seaway – and verify details for accuracy.

• DSR Reporting- Maintain and update the Daily Status Report (DSR) for all shipments, highlighting key updates and pending items for internal and client review.

Key Skills Required:

• Knowledge of export documentation procedures (SI, BL, VGM, SB,BE, etc.)
• Understanding of customs documentation and compliance
• Familiarity with shipping line and customs portals
• Proficiency in MS Excel & Email Communication
• Attention to detail and commitment to meeting deadlines
• Strong coordination and follow-up skills