Documentation Executive - CHA

Documentation & Compliance:

• Prepare and verify Shipping Bills, Bills of Entry, invoices, packing lists, COO, BL/AWB, duty exemption and drawback documents.
• Ensure compliance with customs, DGFT, and international trade regulations.
• Identify and resolve missing/incorrect documents before submission.
• Maintain proper records of all export–import documentation and certificates.

Export Operations

• Draft and manage export documentation and coordinate with shipping lines, freight forwarders, and CHA.
• Follow up on vessel schedules, container allocation, and cargo movement up to cut-off.
• Support LC/BRC-related documentation and share daily export status updates.

Import Operations

• Prepare import documentation including BOE, duty documents, licenses, and certificates.
• Coordinate with CHA, shipping lines, and port authorities for timely clearance.
• Track unloading, DO collection, and movement of goods to delivery points.
• Share daily import clearance updates with the manager.

Coordination & Communication

• Liaise with clients, CHA, customs authorities, shipping lines, ports/ICDs/CFSs, and internal teams.
• Provide shipment status updates and resolve documentation discrepancies.
• Support MIS reporting and additional tasks assigned by management.

Requirements

• 3 to 5 years of experience in export/import documentation or CHA/freight forwarding.
• Strong knowledge of customs regulations, DGFT processes, INCOTERMS, and trade documentation.
• Proficient in ICEGATE, DGFT portal, and MS Office.
• Excellent communication, attention to detail, and ability to manage multiple shipments.
• Proactive, organized, and able to work under deadlines.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person