Document Controller

As a Document Controller, your role involves setting up, copying, scanning, and storing documents systematically. You will manage documentation requests, ensuring timely distribution to relevant parties. It is your responsibility to maintain both physical and digital document records, ensuring proper storage. You will review documents for accuracy, making necessary edits to keep records up to date. Implementing and managing documentation processes within the organization is also a key part of your role. Key Responsibilities: - Perform quality and compliance checks on documents to ensure they meet company standards - Maintain confidentiality for sensitive documentation and records - Distribute documents to appropriate individuals or organizations - Receive and issue documents under transmittal, both internally and externally, following the document distribution matrix - Verify document filenames, revisions, and submissions for accuracy before distribution - Develop and maintain the projects department document control register - Record and file all documentation exchanged between the projects department, contractors, suppliers, and construction control consultants - Assign document numbers to internally prepared documents and incoming documentation - Maintain updated records of all approved documents and drawings in the document archive and file server for easy traceability - Maintain files and control logs as required by the project procedures Qualifications Required: - Proficiency in MS Office - Knowledge of document control processes and systems Please note that this job is full-time and requires you to work in person during day shifts. The application deadline for this position is 08/06/2025. As a Document Controller, your role involves setting up, copying, scanning, and storing documents systematically. You will manage documentation requests, ensuring timely distribution to relevant parties. It is your responsibility to maintain both physical and digital document records, ensuring proper storage. You will review documents for accuracy, making necessary edits to keep records up to date. Implementing and managing documentation processes within the organization is also a key part of your role. Key Responsibilities: - Perform quality and compliance checks on documents to ensure they meet company standards - Maintain confidentiality for sensitive documentation and records - Distribute documents to appropriate individuals or organizations - Receive and issue documents under transmittal, both internally and externally, following the document distribution matrix - Verify document filenames, revisions, and submissions for accuracy before distribution - Develop and maintain the projects department document control register - Record and file all documentation exchanged between the projects department, contractors, suppliers, and construction control consultants - Assign document numbers to internally prepared documents and incoming documentation - Maintain updated records of all approved documents and drawings in the document archive and file server for easy traceability - Maintain files and control logs as required by the project procedures Qualifications Required: - Proficiency in MS Office - Knowledge of document control processes and systems Please note that this job is full-time and requires you to work in person during day shifts. The application deadline for this position is 08/06/2025.