Document Controller

Role & responsibilities

The primary function of the Document Controller is the quality of Document Control products and services to project teams and compliance with project excellence. Below is the list of responsibilities for the Document controller for the Document control support and services.

• This role will be accountable for the implementation of existing document control specifications.
• This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution, and transmittal histories)
• Based on established work processes, review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with procedures, instructions, and guidelines.
• Process incoming and outgoing correspondence in a timely manner
• Assist with the maintenance of the COMPANY distribution matrix.
• Assist with the document management system administration.
• Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
• Preparing and implementing documentation in accordance with procedure and distribution matrix.
• Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
• Coordinate and work with other project document controllers (on and offsite) to ensure consistency of training, process, and enforcement of document control procedures.
• Manage security using Chevron tools to control access to information.
• Document and maintain workflows and processes in use on the project.
• Support Concurrent Engineering process.
• Support project closeout activities such as dispositioning, archiving and transitioning documents to Operations.
• Generate discrepancy and closeout reports for the engineering function to resolve with third parties.
• Provide status tracking and expediting of all internal document reviews in accordance with contract requirements.
• Assist internal and external customers with questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Processes bulk loading and uploading of documents, client comments and in-house documents. Ensure all document rejections and corrections are corrected according to technical procedure. Resolves discrepancies and handles issues of work package.