21 Document Controller Jobs

Role & responsibilities The primary function of the Document Controller is the quality of Document Control products and services to project teams and compliance with project excellence. Below is the list of responsibilities for the Document controller for the Document control support and services. This role will be accountable for the implementation of existing document control specifications. This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution, and transmittal histories) Based on established work processes, review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with procedures, instructions, and guidelines. Process incoming and outgoing correspondence in a timely manner Assist with the maintenance of the COMPANY distribution matrix. Assist with the document management system administration. Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register Preparing and implementing documentation in accordance with procedure and distribution matrix. Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable. Coordinate and work with other project document controllers (on and offsite) to ensure consistency of training, process, and enforcement of document control procedures. Manage security using Chevron tools to control access to information. Document and maintain workflows and processes in use on the project. Support Concurrent Engineering process. Support project closeout activities such as dispositioning, archiving and transitioning documents to Operations. Generate discrepancy and closeout reports for the engineering function to resolve with third parties. Provide status tracking and expediting of all internal document reviews in accordance with contract requirements. Assist internal and external customers with questions or issues related to document numbering, work process, electronic signatures, document legibility, etc. Processes bulk loading and uploading of documents, client comments and in-house documents. Ensure all document rejections and corrections are corrected according to technical procedure. Resolves discrepancies and handles issues of work package.

Hill International (Middle East) Ltd. is looking for Document Controller to join our dynamic team and embark on a rewarding career journey. A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records. They play a crucial role in ensuring that documents are appropriately stored, accessible, and up - to - date. The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes. Key Responsibilities : Document Management : Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records. Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner. Implement document version control to avoid confusion and maintain document history. Keep track of document approval and review processes. Document Control System : Utilize document management software or other electronic systems to manage and track documents efficiently. Provide training and support to employees on the proper use of the document control system. Ensure the document control system complies with company standards and industry regulations. Distribution and Retrieval : Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions. Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement. Quality Assurance : Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards. Report any discrepancies or non - conformities to the relevant parties and work with them to resolve issues. Document Security and Confidentiality : Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel. Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information. Collaboration : Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes. Facilitate effective communication and information sharing among team members. Record Retention : Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements. Continuous Improvement : Identify opportunities for streamlining document control processes and implementing best practices. Propose and implement improvements to enhance document management efficiency. Requirements : Bachelor's degree or equivalent qualification in a relevant field. Proven experience as a Document Controller or in a similar role. Familiarity with document management software and electronic document control systems. Excellent organizational skills and attention to detail. Strong communication and interpersonal skills.

You will be responsible for managing and controlling documents related to the construction of a double line electrified Railway Track with signalling and telecommunication system for the Western Dedicated Freight Corridor Project in Noida, UP. As a Document Controller, you will play a crucial role in ensuring the efficient organization and maintenance of project documentation. The ideal candidate should have a graduate degree in any discipline and a minimum of 5 years of overall professional experience. It is essential to have at least 3 years of continuous experience working on construction projects related to transport infrastructure works. Additionally, the preferred age for this position is below 30 years. This is a contractual position with a duration of 12 months. If you have a strong background in document control and a keen eye for detail, this opportunity offers an exciting challenge to contribute to a significant infrastructure project.,

Job Summary: The Document Controller is responsible for managing, organizing, sharing, and maintaining engineering documents and vendor documents in digital formats. This role ensures that documentation is accurate, up-to-date, securely stored, and easily accessible to authorized personnel along with an up-to-date Master Deliverable List (MDL) / Document Control Index (DCI). Key Responsibilities: Receive, register, and maintain control of all project documents. Ensure proper document formatting, naming, coding, and version control. Distribute and track documents following project or company procedures. Maintain confidentiality and security of documents in accordance with data protection and company policies. Collaborate with various departments to ensure documentation compliance and accuracy. Create and maintain document templates and document control procedures. Conduct regular audits of document management systems and update as required. Archive inactive records and ensure retrieval systems are efficient. Qualifications: Diploma or equivalent; a degree or certification in records management, administration, or a related field is a plus. Proven experience as a document controller or in a similar administrative role. Proficient in MS Office (Word, Excel, Outlook) and document control software (e.g., Aconex, SharePoint, EDMS). Strong organizational and time management skills. Attention to detail and accuracy. Knowledge of industry standards related to document control (e.g., ISO 9001) is an advantage. Preferred Skills: Excellent communication and interpersonal skills. Ability to work independently and under pressure. Experience in a specific industry, e.g., construction, engineering, oil & gas, chemical, is a plus.,

Role & responsibilities Setting up, copying, scanning, and storing documents in both physical and digital formats. Creating templates, numbering, and labelling documents, and maintaining a systematic filing system Reviewing and editing documents to ensure they are accurate and up to date. Sharing documents with project team members, stakeholders, and other relevant parties Maintaining confidentiality around sensitive documents Preparing reports on projects, document progress, and other topics Training employees on document systems and best practices Ensuring that documents meet formal requirements and company regulations. Experience in building construction projects is mandatory Education- Any Graduate/ Diploma- Civil/ Electrical / Mechanical Location- Delhi NCR / Noida

Good Knowledge in Project Documentation and Control of large EPC project Handled at least one full cycle of Power Project planning, monitoring and control. Managing the schedule by proper Monitoring and Control by raising alerts Knowledge in Microsoft Word, Excel, etc Able to communicate with multi-disciplinary team Able to communicate effectively for project issue with customer Invoicing, payment followup Good writing and communication skill ====================================================================================================================================================================================================================================================================================================================================

GLOINNT is looking for Document Controller to join our dynamic team and embark on a rewarding career journey A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes Key Responsibilities:Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner Implement document version control to avoid confusion and maintain document history Keep track of document approval and review processes Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently Provide training and support to employees on the proper use of the document control system Ensure the document control system complies with company standards and industry regulations Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes Facilitate effective communication and information sharing among team members Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices Propose and implement improvements to enhance document management efficiency Requirements:Bachelor's degree or equivalent qualification in a relevant field Proven experience as a Document Controller or in a similar role Familiarity with document management software and electronic document control systems Excellent organizational skills and attention to detail Strong communication and interpersonal skills

What we're looking for We are seeking a highly organized and meticulous Executive/Sr. Executive - Document Control to serve as a Technical Assistant, responsible for the rigorous management of project documentation. You'll work closely with project teams and technical departments, ensuring that all documents comply with company standards, are accurately tracked, and are delivered efficiently to support project timelines. Key Responsibilities: Checking and ensuring the compliance of document Title blocks as per project / company standard requirements. Checking the compliance of the numbering and naming for all project documents created internally or externally for all projects of ENS (Energy Solutions). Checking and starting the approval flow for all project documents in the project SharePoint as defined in the QMS (Quality Management System) of the Sector. Maintaining the Master Document Lists (MDL) for all ENS projects. Verifying consistency between the DMS archiving platform and the MDLs of the projects. Performing administrative checks on project documents to ensure they meet expected quality standards. Supply of a fast and reliable service to the execution teams to respect the document contractual delivery schedules of projects. Ensure coherence between document database and project management tools . Internal distribution of technical documentation to the execution teams. Archival storage of technical documentation. Data encoding such as employee timesheets. Required Skills & Qualifications: Graduate in Arts / Science Background . Experience: 1-4 years experience, preferably in a technical or industrial context as a Technical Assistant / Document Controller. Background, Skills, and Competencies: Organization: Ability to handle several thousands of documents per project efficiently. Meticulous: Responsible for document control compliance and its approval flow; no mistakes can be done. Communication: Fluent in written and spoken English to work with different teams. Repetitive tasks with high quality: Not afraid to repeat activities multiple times while maintaining consistent quality. Familiar with Office 365 (Word, Excel, Access, PowerPoint) . Database Management skills.

Job Summary: Join JLL as a Planner and Document Controller, where you will play a key role in managing project schedules and documentation, ensuring seamless execution of projects. We prioritize collaboration, innovation, and career growth in a supportive and inclusive work environment. Key Responsibilities: Develop and maintain detailed project plans aligned with timelines and resource allocation. Monitor and update project schedules, proactively identifying delays and recommending solutions. Organize and maintain project documentation, ensuring accuracy and timely access. Implement and oversee document control procedures to ensure compliance with company standards. Prepare and distribute project reports and communications. Conduct audits of project documents for compliance with industry standards and regulations. Required Qualifications: Bachelor's degree in a related field. Proven experience in project planning and document control. Proficiency in project management and document management software. Strong organizational skills and attention to detail. Excellent communication and collaboration abilities. Preferred Qualifications: Project management certification (e.g., PMP). Experience in commercial real estate. Familiarity with building codes and regulations. Advanced skills in scheduling software (e.g., Microsoft Project). Experience with electronic document management systems. Experience: 6-12 years in project planning and document control, ideally in real estate or construction. Skilled in creating schedules, tracking progress, and managing large-scale project documentation. Proficient in project management tools (Microsoft Project, Primavera) and document systems (SharePoint, Aconex). Proven ability to coordinate with teams and handle multiple tasks efficiently. Strong knowledge of industry standards and regulations.

Job Position : Documentation Specialist Job Location : Kolkata, WB, India Experience : 3+ Years Key Responsibilities :- Document Control: Establish and maintain a structured document control system. Track, manage, and archive all project- and company-related documents. Ensure all documentation is accurate, up to date, and compliant with standards. Maintain version control and audit trails for documents. Coordinate documentation needs across departments (engineering, QA, project management). Technical Writing: Create and update manuals, SOPs, work instructions, user guides, and technical specifications. Translate complex technical data into easy-to-understand content for various audiences. Collaborate with subject matter experts to gather source information. Ensure consistency in formatting, terminology, and branding across all documents. Prepare documentation packages for audits, clients, or project handovers. Required Skills /Qualifications : Bachelor's degree in English, Communications, Engineering, or a related field. 3+ years of experience in document control and/or technical writing roles. Strong knowledge of document management systems (e.g., SharePoint, OpenText, Documentum). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF tools. Familiarity with technical writing tools (e.g., MadCap Flare, Confluence, FrameMaker) is a plus. Excellent written and verbal communication skills. High attention to detail and organizational abilities. Knowledge of ISO standards and audit-compliant documentation processes preferred.

Please find detail JD as below. Factor I: Accountability • Handle multiple project documents, preparing transmittals, receiving vendor / customer documentation and distributing internally on time • Track documents on a project using a documentation system and generate reports on overdue documents and status of documents on the project • Develop style sheet, templates and standard guidelines to be used as a reference in overall formatting of document • Support the team on numbering and naming philosophy of the document as per standardization • Manage Revision and document status of the deliverables of Project using documentum • Expedite internally and externally on customer / vendor documents with respect to the schedule date • Manage and maintain Vendor documentation on the server • Being a focal point on the Project documentation / Support / issues for the entire team • Compile Manufacturing Record Book • Arrange shipping of hard copies of documents • Weekly update on the status of the project & On time delivery of documents to the management • Clean-up of Project folder after project closeout Factor II: Knowledge and Skills • Experience of 2 years and above • Diploma in Technical trade or University Graduate • Handle large data • Experienced on MS Word, Excel, Adobe Writer, Power Point • Experienced in handling project documentation and maintaining proper documentation system • Experience in documentation system is desirable • Should understand technical writing and must have prepared Documents / User manuals / Procedures independently • Understand Project lifecycle and expectations from the PM Factor III: Supervision • Good communications (Verbal / Written) skills • Able to work in a team and take charge as required • Good analytical skills and should exhibit good ownership of assigned tasks Other Remarks: • Flexibility to work as required to meet project deadlines • Able to drive workflow and process within the team

Technical Expertise Proficient in Document Management Systems and Engineering Data Warehouses . Knowledge of Document Numbering, Receipt Formatting, Filing Structure, and Registration . Understanding of Tagging Specification and Philosophy . Expertise in Document Distribution , including distribution matrices, electronic/hard copies, and transmittals . Skilled in Revision Management, Comment Handling, and Status Reporting . Experience in Correspondence, Technical Queries, Action Tracking, and Data Management . Engineering & Data Interpretation Ability to interpret engineering drawings such as P&IDs, PEFS, and PFDs . Proficient in technical data extraction from: Machine drawings PEFS (Process Engineering Flow Scheme) Seal gas, lube oil, and instrument P&IDs Vibration & temperature P&IDs Alarm/trip matrices, performance curves, and data sheets . Experience in Building Asset Registers and Equipment Record Cards . Comprehensive knowledge of plant equipment and systems . Industry Experience & Technical Tools Extensive experience in the Oil & Gas (O&G) industry . Strong interpersonal skills for effective communication and collaboration. Proficient in MS Access and Advanced Excel for data analysis and reporting.

Role Summary WSP is currently initiating a search for Document Controller position in Noida/Bangalore for P&B Supervision team. Responsibilities Processes documents in accordance with this procedure and the projects requirements. Provides control, coordination, publication and traceability of documentation. Ensures all documents to be published and submitted as per the Document Management Process. Ensures all documents have the correct identifying number and revision level. Confirms the document revision level and the attributes in EDMS. Liaison with Client when required. Upload documents into EDMS system. Assists in document preparation and encourages correct formatting and template usage for all documents. Maintains the general document templates; and Supports the project team with administrative and functional tasks. Maintain clear documentation for audit. Circular and inform all the project team during the entry and exit of each document. Prepare daily IN-OUT log/register and document control reports. Qualifications: - Dipl ma/Bachelors degree Minimum of 5 years of experience in handling bigger projects Experience to work with Project Management Consultant Prior experience with Aconex, Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel. Prior experience organizing, managing, and operating document control systems. Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits. Working conditions: - We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future. Mandatory Skills Documentum, EDMS, Document Management, aconex, word, excel, Powerpoint, Sharepoint, projectwise, MS Project Desirable Skills Communication Skills, Written Communication, Verbal Communication, Records Management, Office Skills

Please share your resume on this email id - Jasmine.d@randstad.in Position Title Document Controller Contract Job with Randstad payroll 1 yr as per performance it will extended Total: 2 years of total experience in supply chain/document management across industries. Range: 1-3 yrs. Day shift - 8:00am to 5:00pm Work from Office- Monday to Friday Interview face to face Role & responsibilities Preferred candidate profile

Role & responsibilities: Participate in partnering with stakeholders and team members to produce high quality technical documentation. Review, analyze the contractual requirements (Customer specifications, local regulations, codes and standards) and prepare the requirement specification for the O&M Manual preparation. Ensures follow up and timely response on O&MM related issues and reaches agreements, internally and externally Compiling Information to produce Operations & Maintenance (O&M) manuals. Knowledge of how the work of the document control team integrates with other project teams and contributes to the project. Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records. Ensures the daily documentation workflows in the project by using the dedicated Document Management System (Product Lifecycle Management, SharePoint, Documentum (DCTM), etc.) Track customer comments and answers, along with document resubmission. Prepare transmittal with defined deliverables list & submission dates Skill Set & Tools: ANSI Standards, iSpec2200, Document Controller, PLM

Manage technical documents, project data, and metadata using EDMS and SmartPlant Foundation. Ensure proper version control, document distribution, and compliance with LNG documentation standards Required Candidate profile Graduates with 4–10 years of experience in EDMS or SmartPlant Foundation, preferably from the LNG, EPC, or energy sector.Strong attention to detail, document workflows ISO/document control procedures.

Job Title: Document Controller {Document Control Specialist 4_INR} Job Summary: We are looking for a highly organized and detail-oriented Document Controller to manage and maintain project documentation for large-scale projects. The ideal candidate will be responsible for controlling the flow of technical documents, drawings, submittals, correspondences, and records to ensure timely communication, secure storage, and strict adherence to document control protocols and industry standards. Key Responsibilities: Establish, maintain, and manage an effective document control system for all project documentation. Receive, log, review, track, and distribute incoming and outgoing documents such as drawings, technical submittals, RFIs, method statements, reports, and meeting minutes. Ensure documents are properly formatted, coded, indexed, and version-controlled in accordance with approved procedures. Coordinate with internal teams, contractors, consultants, and vendors for timely submission, review, and approval of documentation. Maintain up-to-date document registers and logs for traceability and audit purposes. Prepare transmittals, issue documentation, and manage acknowledgment workflows. Monitor document review cycles and alert responsible parties for pending or overdue actions. Handle sensitive and confidential documents with integrity and discretion. Perform routine audits to ensure consistency, completeness, and compliance with quality standards. Assist in compiling project closeout documentation, handover dossiers, and as-built records. Educational Qualifications: Bachelors degree in business administration, Information Management, Civil/Mechanical Engineering, or a related field. Certification in Document Control, Records Management, or EDMS (preferred). Required Experience: Minimum 7-10 years of experience in document control, specifically in Mega EPC Project is must. Technical Skills: Proficiency in Electronic Document Management Systems (EDMS) such as Autodesk Construction Cloud, SharePoint, or equivalent. Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook). Familiarity with construction documentation, technical drawings, and regulatory requirements. Understanding of ISO document control standards and QA/QC protocols. Experience with markup tools (e.g., Bluebeam, Adobe Acrobat Pro) is an added advantage

Control and update project documents. Maintain the Document Distribution Matrix (DDM). Coordinate project deliverables flow. Report on deliverables progress and issues. Enforce Document Management procedures. Validate Master Document Registers (MDRs). Perform quality checks on contractor deliverables. Maintain the Company MDR. Assign document numbers and metadata. Participate in project meetings. Assist with project deliverables handover and Proficiency with Aconex, SharePoint, Documentum, and EDMS. QUALIFICATION REQUIRED Diploma/BE (Instrumentation/Electrical/Mechanical Engineering) Please register and apply here: https://forms.office.com/r/aukRXNdTX8

Job Description :- Fulfillment of the project and standard quality requirements for the project documentation internally as well externals (client/vendors/third party etc.) Implementation and execution of project procedures/protocols for document management. Knowledge of basic process of engineering as well as Vendor/Suppliers documentation life cycle. Experience specific in offshore documentation with any engineering consultancy. Knowledge of EDMS tools (Preferred WRENCH) for electronic documentation. Knowledge of storage, metadata, retrieval, versioning, indexing as well as security of documentation. Prepare & maintain various databases and reports for tracking purpose. Preparation of project handing over documentation or final submission package to client as per project requirement. Knowledge of Plotting, Printing, Scanning. Good communication and management skills. Note : It is 1 year contract , Please apply if you are interested for contract of 1 year. Location : Vadodara , Chennai LTTS

Job Summary: The Document Controller is responsible for managing, organizing, sharing and maintaining engineering documents and vendor documents in digital formats. This role ensures that documentation is accurate, up-to-date, securely stored, and easily accessible to authorized personnel along with up-to-date Master Deliverable List (MDL) / Document Control Index (DCI) Key Responsibilities: Receive, register, and maintain control of all project documents. Ensure proper document formatting, naming, coding, and version control. Distribute and track documents in accordance with project or company procedures. Maintain confidentiality and security of documents in accordance with data protection and company policies. Collaborate with various departments to ensure documentation compliance and accuracy. Create and maintain document templates and document control procedures. Conduct regular audits of document management systems and update as required. Archive inactive records and ensure retrieval systems are efficient. Qualifications: Diploma or equivalent a degree or certification in records management, administration, or a related field is a plus. Proven experience as a document controller or in a similar administrative role. Proficient in MS Office (Word, Excel, Outlook) and document control software (e.g., Aconex, SharePoint, EDMS). Strong organizational and time management skills. Attention to detail and accuracy. Knowledge of industry standards related to document control (e.g., ISO 9001) is an advantage. Preferred Skills: Excellent communication and interpersonal skills. Ability to work independently and under pressure. Experience in [specific industry, e.g., construction, engineering, oil & gas, chemical] is a plus.

Role & responsibilities Centrally manage and create RFI's, Transmittals, Submittals and Change orders. Preparing good for construction and other construction related documents / drawings tracker Maintaining incoming and outgoing correspondence tracker Issue of drawing / documents to execution and maintaining the logbook. Preferred candidate profile Candidate with 2-7 Years of exp working at construction site.