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Document Controller

Document Controller

JLL

8 - 12 years

0 Lacs

Mumbai Maharashtra India

Posted:1 day ago| Platform:

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Skills Required

controller documentation engineering management drawing reports inspection audits compliance software communication

Work Mode

On-site

Job Type

Full Time

Job Description

Overview

The Document Controller is responsible for managing project documentation for greenfield construction building projects, ensuring all documents are properly tracked, stored, and accessible to relevant stakeholders. This role requires strong organizational skills, attention to detail, and technical proficiency.

Required Experience

8-12 years of experience in document control, preferably in construction or engineering environments
Basic technical knowledge and proficiency with document management systems

Key Responsibilities

Document Management

Create and maintain a comprehensive document control system for project drawings, transmittals, letters, and technical documentation
Establish and enforce document naming conventions and filing structures
Ensure all document revisions are properly tracked and outdated versions are appropriately archived

Drawing Management

Maintain drawing trackers with current revision status
Process incoming and outgoing drawings according to established procedures
Track drawing review cycles and approvals

Correspondence Control

Log and track all project correspondence including letters, emails, and meeting minutes
Prepare and distribute transmittals for document distribution
Maintain records of Non-Conformance (NC) reports and Inspection Requests (IR)

Quality Assurance

Ensure all documentation complies with project and company standards
Perform regular audits of the document control system to identify and rectify any issues
Maintain proper records for quality management and compliance purposes

Information Distribution

Distribute project documents to relevant team members in a timely manner
Respond to requests for information and documentation from project stakeholders
Maintain controlled access to sensitive project information

Technical Systems

Use document control software to manage project documentation
Create and maintain document registers and databases
Generate reports on document status and distribution

Qualifications

Bachelor's degree in business administration, construction management, or related field (preferred)
8-12 years of experience in document control within construction projects
Proficiency with document management software
Experience with construction drawing management and control
Knowledge of construction terminology and processes

Skills

Strong organizational and time management skills
Exceptional attention to detail
Proficiency with Microsoft Office Suite
Basic technical knowledge of construction processes and documentation
Effective written and verbal communication skills
Ability to work independently and within a team environment
Problem-solving abilities related to document control challenges

Working Conditions

Primarily office-based with occasional visits to construction sites
May require handling of physical documents and drawings

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