JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. OverviewThe Document Controller is responsible for managing project documentation for greenfield construction building projects, ensuring all documents are properly tracked, stored, and accessible to relevant stakeholders. This role requires strong organizational skills, attention to detail, and technical proficiency. Required Experience8-12 years of experience in document control, preferably in construction or engineering environments Basic technical knowledge and proficiency with document management systems Key ResponsibilitiesDocument Management Create and maintain a comprehensive document control system for project drawings, transmittals, letters, and technical documentation Establish and enforce document naming conventions and filing structures Ensure all document revisions are properly tracked and outdated versions are appropriately archived Drawing Management Maintain drawing trackers with current revision status Process incoming and outgoing drawings according to established procedures Track drawing review cycles and approvals Correspondence Control Log and track all project correspondence including letters, emails, and meeting minutes Prepare and distribute transmittals for document distribution Maintain records of Non-Conformance (NC) reports and Inspection Requests (IR) Quality Assurance Ensure all documentation complies with project and company standards Perform regular audits of the document control system to identify and rectify any issues Maintain proper records for quality management and compliance purposes Information Distribution Distribute project documents to relevant team members in a timely manner Respond to requests for information and documentation from project stakeholders Maintain controlled access to sensitive project information Technical Systems Use document control software to manage project documentation Create and maintain document registers and databases Generate reports on document status and distribution QualificationsBachelor's degree in business administration, construction management, or related field (preferred) 8-12 years of experience in document control within construction projects Proficiency with document management software Experience with construction drawing management and control Knowledge of construction terminology and processes SkillsStrong organizational and time management skills Exceptional attention to detail Proficiency with Microsoft Office Suite Basic technical knowledge of construction processes and documentation Effective written and verbal communication skills Ability to work independently and within a team environment Problem-solving abilities related to document control challenges Working ConditionsPrimarily office-based with occasional visits to construction sites May require handling of physical documents and drawings Would you like me to adjust any aspect of this job description to better fit yo If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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JLL

Real Estate

Chicago Illinois

10001 Employees

1207 Jobs

Key People

Christian Ulbrich

CEO
Greg O'Brien

Global Chief Operating Officer
Kathy D. Vance

Global Chief Financial Officer
Ankush Jindal

Global Head of Technology
Raymond T. Lewis

Global Head of Capital Markets

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Document Controller