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Brunel
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Document Controller

Document Controller

Brunel

5 - 10 years

5 - 10 Lacs

Surat Gujarat India

Posted:6 months ago| Platform: Foundit logo

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Skills Required

Document Control version management Compliance Auditing Records Management Document Management Software Quality Documentation

Work Mode

On-site

Job Type

Full Time

Job Description

Key Responsibilities:

Document Management:

Receive, process, and organize contracts, technical reports, correspondence, drawings, etc.
Maintain accurate version control and document history.
Ensure naming conventions and filing standards are followed for easy retrieval.

Document Control System:

Operate electronic document management systems (EDMS).
Provide user training and ensure compliance with document control procedures and industry standards.

Distribution and Retrieval:

Distribute documents to authorized personnel with controlled access.
Monitor and track all document movements and retrievals.

Quality Assurance:

Perform periodic audits to ensure documents are accurate, complete, and compliant.
Address non-conformities and coordinate corrective actions.

Security & Confidentiality:

Ensure restricted access to sensitive documents.
Adhere strictly to data protection and company confidentiality policies.

Collaboration:

Work closely with project teams and departments to compile and manage project documentation.
Act as a communication bridge for document-related tasks.

Record Retention & Improvement:

Implement and manage document retention and disposal policies.
Continuously improve document workflows for enhanced efficiency.

Requirements:

Bachelor's degree in a relevant field.
Proven experience as a
Document Controller
or in a similar administrative role.
Familiarity with EDMS/document control software.
High attention to detail and strong organizational ability.
Effective interpersonal and communication skills.

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