Dispatcher

Job Description – Dispatcher

Department: Logistics & Dispatch

Role: Dispatcher

Function: Material Handling Systems

Job Purpose-

To manage and coordinate the dispatch of materials from vendors to warehouses or project sites, ensuring timely transportation, accurate documentation, compliance with dispatch checklists, and seamless coordination across teams.

Key Responsibilities

· Plan and manage incoming dispatches from vendors to warehouse/project sites.

· Coordinate with Purchase, Vendors, Transporters, Accounts, and Warehouse teams.

· Verify materials against Packing List & Purchase Order before dispatch.

· Prepare and maintain all dispatch documentation (Packing List, Invoice, LR, E-way Bill, Weight Slip).

· Capture and maintain photographic records of materials before and after loading.

· Ensure deviations are reported, approved, and documented.

· Monitor unloading and reconciliation of dispatched materials at warehouses.

Interfaces

Internal: Purchase, Warehouse, Accounts

External: Vendors, Transporters

Authority

· Hold dispatch until documentation is complete.

· Escalate deviations to Purchase before approval.

· Reject unsafe or non-compliant transport arrangements.

Deliverables

· Final Packing List with deviations (if any)

· Dispatch Documentation set (Invoice, LR, E-way Bill, Weight Slip)

· Photo evidence of loading/unloading

Skills & Competencies

· Strong knowledge of logistics & dispatch operations

· Familiarity with POs, invoices, packing lists, and E-way bills

· Attention to detail in material verification

· Communication & coordination ability

· Proficiency in digital documentation and record keeping

KPIs

· % of dispatches without deviation

· % of on-time dispatches

· Accuracy of documentation

· Number of deviations identified & resolved

· Timely communication & follow-ups

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person