Director Front Office Executive

Job Title: Director – Front Office Executive

Job Summary:

The Director – Front Office Executive is responsible for managing and coordinating front office administrative operations. The role focuses on office coordination, documentation, reporting, scheduling, and ensuring smooth day-to-day support to management and staff. This position requires strong communication, organizational, and computer skills, particularly in MS Excel, Word, and PowerPoint.

Key Responsibilities:

1. Office Administration & Coordination

• Manage overall front office administrative functions.
• Coordinate with internal departments (HR, Accounts, Admin, etc.) for smooth workflow.
• Handle correspondence, document control, and record maintenance.
• Organize meetings, prepare agendas, and take minutes when required.

2. Reporting & Documentation

• Prepare daily, weekly, and monthly reports for management review.
• Maintain and update employee or departmental databases as assigned.
• Create professional presentations, reports, and spreadsheets using MS PowerPoint, Excel, and Word.
• Draft official letters, circulars, and internal communication.

3. Management Support

• Provide executive-level support to the Director/Management team.
• Handle calendar management, scheduling, and follow-ups.
• Assist in planning and organizing internal events or meetings.
• Maintain confidentiality of sensitive information and documents.

4. Communication & Coordination

• Act as a communication bridge between management and departments.
• Ensure timely dissemination of important information and updates.
• Follow up on pending tasks and ensure deadlines are met.

5 . Travel & Ticketing

• Book train tickets through IRCTC for Director/ Management as required.
• Handle flight, hotel, or cab bookings when needed.
• Maintain a record of all travel bookings and related expenses.
• Ensure tickets and travel details are shared timely and accurately.

Required Skills & Competencies:

• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Proficiency in MS Excel, PowerPoint, and Word
• Attention to detail and ability to work independently
• Professional attitude and presentation
• Ability to handle confidential information with discretion.

Qualifications & Experience:

• Graduate in Business Administration, Management, or a related field.
• Female candidates only can apply.
• 3-4 years of experience in office administration or executive coordination.
• Proficiency in English (spoken and written).
• Experience in report preparation and documentation is essential.

Job Types: Full-time, Permanent

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person