Deputy Manager - HR & Admin

Responsibilities and Duties

The Deputy Manager HR & Administration

Human Resources

• HR activities coordination in HR Business partner role
• Coordinate for joining formalities / onboarding, documentation and administration
• Coordinate for employee performance related actions including probation appraisals, performance related interventions.
• Manage training and development related activities including internal / external and online training
• Manage employee exit formalities including exit interviews, coordination with payroll and compliance team, final clearances etc
• Coordinate and support employee travel ticketing, visa, accommodation and associated requirements (both international and local)
• Coordinate employee transportation related activities
• Coordinate / assist in internal employee related events
• Manage employee query and grievance resolution

Facility Management and administration

• Oversee the overall facility management activities including technical / non technical activities in collaboration with service provider teams,building management teams.
• Front office and visitor management, overseeing and meeting arrangements with visitors/customers.
• Developing and implementing preventive maintenance programs for critical systems and ensuring follow up of the implementation.
• Oversee Security systems Management and maintenance
• Collaborate with govt / regulatory authorities for smooth function and compliance of facilities activities
• Responding to emergencies support to ensure smooth business operation.

General responsibilities

• Coordinate Health Safety Environment activities related to facilities including compliance to Safran, local regulatory requirements,
• Facilitating sustainable practices including energy management and waste reduction and management
• Closely work with stakeholders for budgeting, purchase / order process, invoicing and maintaining records / trackers

Skills and Qualifications

Education:

• Graduate

Experience:

• Min 3 years experience in office administration including travel management

Skills:

• Office administration
• Travel / Visa processing
• Good communication and interpersonal skills