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BP INCORPORATE INTERNATIONAL.
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Customer Service Representative

Customer Service Representative

BP INCORPORATE INTERNATIONAL.

3 - 8 years

4 - 7 Lacs

Pune

Posted:4 hours ago| Platform:

Apply

Skills Required

Delivery excellence Procurement Order management ERP SAP Claims Data management Customer support MS Office Order processing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Grade K - Office/ CoreResponsible for providing proactive assistance to the Customer Service team with a variety of administrative activities to help support operationally excellent customer service for internal and external business partners. The K level for this position is based on complexity of accountabilities including breadth and/or depth of knowledge and skills required.

Entity:

Finance

Business Support Group

Job Description

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions - providing solutions as an integrated part of bp.

Job Purpose:

The Customer Service Representative role exists to provide first and second line of customer support to telephone and written enquiries from external and internal Customers and other Consumers in accordance with agreed service levels.

The position will ensure all facing queries are answered with the required speed, accuracy and with the maximum level of customer happiness.

Customer Facing CSRs are required to have a broad understanding of all Customer Service processes to enable a high percentage of first contact resolution and will continually handle customer expectations through various contact channels. CSRs are the first point of contact for BP telephone based enquiries.

Key Accountabilities

Functional

Execute day to day customer service related operational tasks to ensure delivery meets customer expectations and is consistent with set process performance indicators, applicable service level agreements and the customer service functions core values.

Leverage understanding of specific processes / systems and act as the first and second point of contact for any verbal or written form of enquiries from external customers and consumers and internal customers from the BP Business and third parties. These customers will include retail fuelling sites, branded and unbranded customers, commercial and strategic accounts and terminals.

Provide customer service via the internet, phone, fax and email to support activities including:

Account set-up, allocation and delivery issues.
Order processing and order fulfilment.
Sales order tracking.
Monitor supply outages and react accordingly for incoming and existing orders.
Retail marketing programme information, policy and product fulfilment.
Retail site experience complaints, fuel quality claims, site locator etc.
Complaint resolution, identification and management of complaint root causes.

Log, assign and track progress of queries and customer requests from receipt to completion ensuring data is accurately entered and maintained in all customer service and data collection systems.

Support GBS activities through immediate triage, escalation (high risk customer issues - financial, legal, reputation), resolution or logging and forwarding of customer inquiries / issues.

Service Management & Continuous Improvement

Manage and maintain customer expectations, referencing pre-established service level agreements where applicable.
Make recommendations on existing knowledge base documents and identify knowledge gaps.
Build and maintain strong relationships with both the customer and internal business partn6ers through the provision of timely, accurate and high quality service.
Highlight process gaps and inefficiencies; proactively seek solutions to increase productivity and / or level of service provided.
Perform user acceptance testing in service centre technology and ERP systems to help ensure effective enhancement execution.

Essential Criteria & Key competencies

Education, Experience

Graduation or equivalent

Up to 3 years previous experience customer service skills in a telephone environment and or customer services environment preferred.

Skills

Must demonstrate a strong understanding of customers needs / behaviours

Excellent written/oral communication skills and ability to build effective working relationships

Strong time management and organisation skills

Highly motivated

Intermediate knowledge of MS Office application

Experience using SAP and/or Siebel is an advantage

Key competencies

Inbound Document Management - 2

Sales Order Management - 2

Sales & Marketing Operations - 2

Data Management & Control - 2

Customer Service Delivery Excellence - 2

Business & 3rd Party Systems Knowledge - 1

Influencing Ability & Negotiation - 1

Data Gathering & Analysis - 2

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Conflict Management, Creativity and Innovation, Customer centric thinking, Customer enquiries, Customer experience, Customer value proposition, Digital fluency, Resilience, Sustainability awareness and action, Understanding Emotions, Workload Prioritization

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Customer Service Representative