About Goldman Sachs
GLOBAL COMPLIANCE
Our division prevents, detects and mitigates compliance, regulatory and reputational risk across the firm and helps to strengthen the firm s culture of compliance. Compliance accomplishes these through the firm s enterprise-wide compliance risk management program. As an independent control function and part of the firm s second line of defense, Compliance assesses the firm s compliance, regulatory and reputational risk; monitors for compliance with new or amended laws, rules and regulations; designs and implements controls, policies, procedures and training; conducts independent testing; investigates, surveils and monitors for compliance risks and breaches; and leads the firm s responses to regulatory examinations, audits and inquiries.
Job Summary:
We are seeking a highly organized and detail-oriented Executive Administrator to provide comprehensive administrative support to our executive team. This role requires a proactive individual with excellent communication and interpersonal skills, capable of managing multiple priorities simultaneously in a fast-paced environment. The successful candidate will be responsible for managing executive calendars, coordinating meetings, overseeing employee and contingent worker onboarding, handling travel and expense management, and arranging team events.
Responsibilities:
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Calendar Management:
Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and minimizing conflicts. Proactively manage meeting logistics, including sending invitations, preparing agendas, and coordinating materials. -
Onboarding:
Support the onboarding process for new employees and contingent workers, ensuring a smooth and efficient transition. This includes coordinating paperwork, setting up accounts, and providing necessary information and resources. -
Travel and Expense Management:
Arrange and manage all aspects of executive travel, including booking flights, accommodations, and transportation. Process and reconcile travel and expense reports, ensuring compliance with company policies. -
Team Events:
Plan and coordinate team events, including off-sites, social gatherings, and team-building activities. Manage bookings, catering, and logistics for these events. -
Communication:
Maintain effective communication with internal and external stakeholders, responding to inquiries promptly and professionally. -
Administrative Support:
Provide general administrative support, including managing correspondence, preparing presentations, and maintaining organized files and records. -
Project Support:
Assist with various projects as needed, providing administrative support and coordination.
Qualifications:
- Bachelors degree or equivalent experience.
- Minimum of 8 years of experience as an Executive Administrator or in a similar role.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent organizational, time management, and communication skills.
- Experience with complex, senior-level internal / external meetings and conference calls.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with travel booking and expense management systems (specify if any are required).
- Strong interpersonal skills and ability to build rapport with colleagues at all levels.
- Discretion and ability to handle confidential information.
- Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested
- Maintains understanding of firm policies and handles certain issues independently
- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), adhoc projects, committees and or group events.
- Manage multiple time zones (local vs. global)
- Team player with a positive attitude
- Ability to handle highly sensitive, confidential and non-routine information
