Company Secretary

Job Description

Key Responsibilities: (As a Company Secretary) Adherence to the Companies Act, 2013: Ensuring the company complies with the provisions of the Companies Act, 2013, and other relevant laws and regulations. Board Meetings and Governance: Convening and managing meetings of the Board of Directors, committees, and general meetings (AGMs/EGMs), ensuring proper notice, quorum, and minutes. Adherence to the Secretarial Standards issued by the Institute of Company Secretaries of India (ICSI). Filing of Regulatory Returns: Ensure timely filing of documents, forms, and returns with regulatory authorities like the Ministry of Corporate Affairs (MCA), Other Statutory Compliance: Ensuring compliance with industry-specific laws (e.g., RBI regulations, FEMA, etc.). Annual Return: Filing the companys annual return (Form MGT-7) with the MCA and ensuring accuracy. Board Meetings Support: Preparing agendas, Board packs, and resolutions, ensuring that the decisions taken at Board meetings are properly documented and implemented. Statutory Books and Registers: Maintaining and updating statutory registers and records such as the Register of Members, Register of Directors, and others. Legal Document Execution: Ensuring the correct execution of legal documents, including agreements, contracts, and powers of attorney. Litigation Support: Coordinating with external legal counsel to manage any litigation matters involving the company or its subsidiaries. Corporate Social Responsibility (CSR): Ensuring that the company complies with CSR regulations, including the formulation, monitoring, and reporting of CSR activities. Annual Reports: Coordinating the preparation and finalization of the company’s annual reports, ensuring compliance with statutory requirements and corporate governance standards. Key Responsibilities: (As a Cost Accountant) Costing: Calculation of Budgeted and Actual Variable cost of Machine (Finished Product) and its Accessories, Comparison of Actual cost with Budget and highlight deviation in cost. Inventory Valuation Analysis of Other variable and fixed cost and plan reduction in cost. Preparation of Cost audit report as per standard with annexure Co-ordinate with Cost auditor for audit. Finance & Taxation: Preparation of data Filling of GST monthly return. Import Material Booking Preparation of data for E-TDS return filling Other compliance for GTS & TDS Co-ordination with Internal & Statutory auditor Preparation of P & L and Balance Sheet as per company Act.