Company Secretary

Job Description

Experience Required: 2-5 years (Freshers with strong knowledge may also apply) Industry: Corporate / Legal / FMCG / Manufacturing / Real Estate / Startups (customizable based on company) Key Responsibilities: Statutory Compliance & ROC Filings: Ensure timely compliance under the Companies Act, 2013. Preparation and filing of forms with MCA (e.g., AOC-4, MGT-7, DIR-3 KYC, etc.). Conduct Board Meetings, Annual General Meetings (AGMs), and prepare minutes & resolutions. Maintain statutory registers (Register of Members, Directors, Charges, etc.). Legal & Regulatory Compliance: Ensure compliance with applicable laws such as FEMA, FSSAI, Labour Laws, SEBI (if applicable), and state-specific regulations. Liaison with regulatory authorities (ROC, RBI, SEBI, FSSAI, Labour Dept.). Draft and vet legal documents, agreements, MOUs, NDAs, etc. Corporate Governance & Documentation: Advise Board and Management on good governance practices. Draft agenda, notices, and resolutions for Board and Committee meetings. Maintain proper corporate records, policies, and standard operating procedures. Licenses, Registrations & Renewals: Handle new business registrations and renewals like Shops & Establishments, GST, IEC, MSME, etc. Ensure all statutory licenses and registrations are up-to-date and renewed timely. Secretarial Audit & Risk Management: Conduct internal secretarial audits periodically. Identify risks, suggest corrective actions, and ensure compliance gaps are closed. Liaison & Representation: Represent the company in front of government departments and external consultants. Coordinate with CA firms, legal advisors, and compliance agencies. Skills & Qualifications: Qualified Company Secretary (ACS or FCS). Strong knowledge of Companies Act, SEBI Regulations, and local Chandigarh/Punjab laws. Proficiency in MS Office, MCA portal, and legal databases. Good drafting, communication, and interpersonal skills. Ability to manage multiple compliance deadlines. Preferred Candidate: Resides in Chandigarh / Zirakpur. Experience in handling compliance for multi-state or pan-India operations is a plus. Familiarity with startup or SME environment preferred. Salary: 35-40 (Fresher), 40-50 (Experienced) Job Type: Full-time Pay: ₹35,000.00 - ₹50,000.00 per month Schedule: Day shift Language: Hindi (Preferred) English (Preferred) Work Location: In person