Grade I - Office/ CoreResponsible for coordinating activities of a team to deliver administrative support to a range of business areas, assisting with the proactive management of administrative activity and safe, compliant, effective and efficient day-to-day operations, whilst ensuring discretion and confidentiality.
Business Support Group
As a Compliance Associate in the Company Secretary Operations team, this role is accountable for corporate governance compliance activities for the legal entities in the bp group, ensuring compliance with internal governance frameworks and external regulatory requirements. The position will work closely with the business and functions (including Legal, CSO, Tax, and Finance) as well as local registries and governmental authorities. The role provides compliance matters support and ensures accurate and timely execution of entity related documentation and filings. It also plays a critical role in driving process improvements, digital governance initiatives, and risk mitigation strategies across the legal entity portfolio.
Key Accountabilities:
Performing, preparing and supporting the annual compliance requirements for legal entities across a number of jurisdictions (including the US, UK, Germany, Netherlands, France, Spain, Canada and Australia)
Corporate governance compliance activities including, but not limited to:
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Preparation of compliance documentation, arranging approval and signature and attending to submissions/filings with local authorities/corporate registries
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Produce, review & sign compliance documentation for legal entities
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Support approval, signing and filing of annual accounts with local registry/state filings
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Complete annual franchise tax filings, annual reports etc.
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Manage payment of government fees, franchise or business privilege taxes & licences
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Liaise with local authorities/corporate registries in relation to compliance filings
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Arrange for translation, notarization & legalization of local compliance documents
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Support compliance related queries and review and update processes to reflect changes in law
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Optimize the # of filings by withdrawing from unnecessary jurisdictions
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Qualify in foreign jurisdictions when deemed necessary
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Relationship management for engaging and managing internal stakeholders incl. comms
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Request filing extensions or exemptions with local registries
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Registration and satisfaction of all mortgages and charges with the local registry, court or chamber of commerce.
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Receive official communications & direct for action
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Appropriate handling of correspondence from the local authorities/corporate registries
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Initiating timely payment of government or license fees required to keep a company in good standing.
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Ancillary matters in relation to the above including supporting KYC requests and company secretary/good standing certificates
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Integrating with local governance leads to keep them informed of the compliance status of legal entities
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Ensuring timely delivery of activities by maintaining compliance calendars for legal entities
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Responsible for updating processes to ensure compliance activities are delivered efficiently and to high governance standards
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Provide legal entity information to auditors and responding to auditor queries
Essential Experience and Job Requirement:
Experience: 4+ years in subsidiary governance, legal, or company secretariat roles, ideally within a multinational or regulated environment.
Communication Skills: Exceptional written and verbal communication skills, with the ability to influence senior stakeholders. Discretion and Integrity: High level of professionalism and confidentiality in handling sensitive matters. Project Management: Ability to lead governance initiatives, manage timelines, and coordinate across global teams
Education requirement:
Bachelor s Degree (Required); Fields: Law, Business Administration, Finance, Political Science, or related disciplines.
JD (Juris Doctor) or LLM (Master of Laws) preferred Chartered Governance Professional (CGP) or Chartered Secretary (ACG/FCG) or equivalent.
Travel Requirement:
Negligible travel should be expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is a hybrid of office/remote working
Skills:
Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
