Company Secretary

This is an individual contributor role. You will be the sole Company Secretary, reporting directly to the Chief Financial Officer (CFO).

Key Responsibilities:

1. Board and Committee Matters:

• Organizing and conducting meetings (Board, Audit Committee, NRC, CSR, etc.).
• Preparing agendas and minutes, maintaining statutory books and records.
• Handling appointment and cessation of directors, and filing various returns under the Companies Act, 2013 (as amended).
• Recording discussions and resolutions, drafting and circulating minutes after liaison with relevant teams.

2. Statutory and Regulatory Compliance:

• Handling changes in the Board of Directors, satisfaction of charges, and registered office shifts.
• Renewal and compliance related to:
• Legal Entity Identifier (LEI) License
• Insurance policies
• Statutory registrations
• Appointment of Cost Auditor, Statutory Auditor, and Internal Auditor
• Indian Chemical Council registration
• NSDL and Demat facility
• IEC certificate with Chemexcil
• Timely filing of forms including:
• ROC filings: PAS-6, DPT-3, MSME-1, MBP-1, DIR-8
• RBI: FLA return
• Annual Director KYC and management change filings

3. Corporate Governance:

• Ensuring compliance with Secretarial Standards and Secretarial Audit requirements.
• Maintaining and updating internal policies and ensuring necessary approvals.
• Preparing agendas, notices, proxies, and supporting documents for General Meetings.
• Liaising with legal advisors and external registrars for proxy management and related documentation.

4. Record Keeping:

• Maintaining statutory registers, including:
• Register of Allotments, Transfers, Members, Debenture Holders, Charges
• Register of Directors and their Interests, Secretaries
• Minutes of Board and General Meetings
• Service Contracts of Directors and Directors’ Indemnities

5. Cross-Functional Support:

• Assisting teams in Banking, Finance & Accounting, Taxation, and Information Technology, as required.

6. Legal and Compliance Support:

• Ensuring timely filing of annual returns and other statutory forms.
• Supporting the Chairman and Directors in implementing corporate governance best practices.
• Monitoring dividend declarations and distributions in accordance with legal provisions.