Company Secretary

Role & responsibilities

Experience :12 + Years

Location : Chennai

Compliance and Governance:

• Strong understanding of corporate law, governance practices and compliance standards.
• Ensure the company complies with statutory, regulatory requirements and internal policies.
• Maintain and update statutory books, including registers of members, directors, and KMPs.
• Prepare and file annual reports in compliance with legal requirements.
• Monitor changes in relevant legislation and regulatory environments.
• Develop and implement corporate governance policies and procedures.
• Promote ethical and transparent business practices within the organization.
• Identify and manage risks related to corporate governance and regulatory compliance.
• Recommend mitigation strategies and implement risk management policies and procedures.
• Ensure compliance with and advise the Board on CSR regulations.
• Develop annual CSR budgets and ensure appropriate allocation of funds for various projects.
• Maintain and update records of CSR activities and ensure proper documentation.

Board/ Committee and Shareholder Support:

• Organize and prepare agendas and papers for board meetings and annual general meetings (AGMs).
• Take minutes, draft resolutions, and lodge required forms and annual returns with appropriate authorities.
• Ensure that the decisions of the board and its committees are properly documented and implemented.
• Communicate with shareholders, ensuring that dividends are paid and maintaining the share register.
• Handle correspondence and communicate with regulatory bodies and stakeholders.
• Guide the board and directors on their duties and responsibilities.
• Advise on corporate governance practices and the implications of changes in legislation.

Legal Functions:

• Provide legal advice and support to various departments within the organization on a wide range of legal issues including contracts, corporate governance, compliances, intellectual property,

factory laws, employment laws, and regulatory matters.

• Draft, review, and negotiate contracts, agreements, and other legal documents to ensure the companys interests are protected.
• Handle legal disputes, arbitrations, and negotiations to achieve positive outcomes for the company.
• Oversee and Maintain accurate and up-to-date legal documentation, legal files, and databases.

Miscellaneous:

• Handle administrative tasks related to the company's secretarial functions.
• Liaise with STA, external regulators and advisers such as lawyers, auditors, and industry bodies as necessary.
• Exposure to Direct & Indirect Tax Laws will be an added advantage