Company Secretary

With more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organisation gives construction firms all over the world swift access to pathbreaking formwork solutions and services for all areas of cast-in-place building construction. To continue building our high level of service for our customers, the Doka Group not only invests in its employees’ professional and personal career development but also sets great store by foresighted personnel planning.

The role will be an individual contributor role directly reporting to the Head of Finance, DOKA India.

Your responsibilities:

• Handle Company Secretarial matters pertaining to Board & General Meetings, Memorandum & Articles of Association, Statutory Registers, Statutory Filings, and Corporate Governance
• Identify and appraise Management of compliances applicable to the company and establish Boards responsibilities and best practices
• Attend to Share Management responsibilities such as Share Registration and Share & Capital Issuance / Restructuring
• Assist in research and preparation of statutory compliance checklists/templates and other checklists based on requirements mandated by Secretarial Standards
• Assist in legal matters, drafting & vetting legal agreements with customers, suppliers, dealers etc.
• Maintain all statutory records like Minutes, Statutory Registers, Policies
• Conduct all Statutory Meetings stipulated during a financial year
• Maintain a tracker for all legal cases where the company is involved
• Manage the records of all contracts executed or being executed by the company and ensure that company’s obligation therein are fulfilled.
• Overall management of all activities pertaining to secretarial and legal compliance
• Associate with Corporate lawyers on various Commercial advisory
• Support and work with other Financial functions in terms of Taxation & Audit
• Any other official duties that may be assigned to you.

• Qualified Company Secretary – Member of Institute of Company Secretary of India (ICSI) and /or BGL and /or Bachelor Degree (essential);
• Additional qualification of LLB is preferred.
• A valid membership number with the Institute of Company Secretaries of India;
• 3 – 5 years post qualification experience in professional firms, banking or financial institutions or listed or MNC’s handling corporate secretarial matter (essential);
• Expert knowledge in Companies Act and FEMA (essential)
• Knowledge of international jurisdictional law, Labor Laws (desirable)
• SAP Knowledge (preferred)

• Prior company secretarial experience
• Strong verbal and written communication skills and technical capabilities are essential
• Financial services experience
• Excellent written and spoken English
• Experienced with Blueprint OneWorld
• Experience in Microsoft Office Suite (Word, Excel, Power Point)
• Self-starter with the ability to monitor own workload to meet work goals
• Strong interpersonal and analytical skills
• Ability to work under tight deadlines
• Meticulous attention to detail

Location: This position will be based in Kharghar, Navi Mumbai.