Commercial Cum Admin Head

Head - Commercial

JD for - Head Commercial- (Techno-Commercial for Manufacturing Industry)

Leading the communication between various teams including Commercial Sales, Manufacturing, Supply Chain and Operations Team in order to achieve the Commercial Plan, Budget, Forecast and Order to Promise

Responsible for the processing and conducting verification necessary to ensure accurate and timely payment of all invoices of vendors

Compiling customer payment histories by creating historical financial spreadsheets and analysing trends from them & preparing credit reports based on customers strengths and weaknesses

Appraising credit proposals & scrutinising relevant documents before sanctioning / disbursing the credit; ensuring compliance with credit policies; analysing various risks associated with a product and ways to mitigate.

Materials & Store Management

Overseeing the receipt as well as material issuance as per daily requirement; ensuring the proper storage of material as well as carrying out physical stock verification and reconciliation.

Handing all receipts of Raw and Packaging materials.

Heading the complete Raw, Packing & Engineering material stores, issue to production, co packers, subcontractors, job work etc.

Responsible of all material and warehouse related activities from receipt of material to dispensing of material as per FIFO norms.

Handling all perpetual monthly stock verification. Complete the process of Rejection and destruction as per standard procedure.

Coordinating with Purchase Department for purchase orders, Quality Department for testing of materials & Engineering Department for approval of engineering items.

Monitoring availability of stock, making appropriate arrangements to ensure on time deliveries.

Ensuring optimum inventory levels for achieving cost savings for without hampering the operations and preparing reports for the same.

Creating delivery schedules and ensuring the timely delivery of materials.

Ensure that workplaces health and safety requirements are met and take responsibility for the security of the building and stock.

Returning damaged or incorrect items to vendors and processing necessary paperwork for credit.

Coordinating with Purchase & Production Department for inventory level, fixing the minimum & maximum stock level to complete Rolling Production Plan (RPP) & to run production smoothly & timely.

Stacking materials in store as per size, weight to ensure maximum utilization of space.

Monitoring MIS & daily performance reports.

Ensuring timely submission of GRN (Goods Receipts Note) to accounts dept.

Logistics/ Dispatches

Managing the entire logistics operations control for materials at different locations.

Planning of finish goods dispatch to other locations as per order received.

Ensuring availability and delivery of right quality materials at the right time, price and terms.

Implementing efficient logistics management system to ensure delivery of the goods / shipments as per committed timelines and cost.

Streamlining distribution networks to ensure smooth product movement and ready availability at all times.

Liaising with transporters & managing arrangement of transport vehicles for finished goods dispatch.

Coordinating with all required freight carriers including negotiating prices & conditions regularly for the benefits of the company.

Analyzing data to monitor performance and plan improvements in delivery performance.

Inventory Management

Handling the store management function and maintaining reduced inventory levels.

Organising & managing the incoming & outgoing material activities to ensure accuracy, completeness and quality of material.

Overseeing inventory ageing and conducting the logical ageing analysis and assisting in the disposal of scrap.

Providing finance with accurate stock reporting and value of the reserves, in accordance with relevant guidelines.

Carry out perpetual inventory

Ensure the completion and submission of Statutory, Government and Industry requested statistical data.

JD for - Head Administration - Facility Management for Steel Industry

• Work in close collaboration with the multi - regionally located staff members for organizing travel itineraries - (international and domestic) flights, hotel bookings, transfers, foreign currencies, meetings and visas. Ensure the arrangements are completed to the highest satisfaction
• Ensure that the travel arrangements are managed effectively including producing necessary papers and troubleshooting problems
• Mobile requirements for the staff across the Office and retail. Negotiate with the vendors for the best possible rates and best possible plan
• Deliver procurement activities that support the strategic aims of the organization, ensure best value, supply chain performance and legal compliance
• Manage office utilities electricity, water, telephone and rental
• Ardently provide professional and high quality administrative support for organizing conferences, seminars, public engagements, and exhibitions
• Organizing HR events like outdoor trainings and Annual parties
• Administration and maintenance of contracts - review all contract documents to ensure completeness, consistency and to eliminate ambiguities. Ensure that companys contractual obligations and requirements of the contract documents are implemented and maintained during the contract period
• Lead the preparation of contractual claims to clients, defences against claims of clients, negotiations, dispute resolution; in preparation of bids for subcontractors; and providing contractual advice management in the administration of the contract
• Represent company in meetings with the clients, consultants, subcontractors, governing agencies and other parties with respect to all contractual matters
• Assist in the preparation of, and certify prior to issuance to the client, of all projects change orders; and assist the Project Control and Planning Department with respect to contractual impacts of change orders
• Local Purchase of Factory :

1. Authorized Vendors. ...

2. List of Supplies. ...

3. Prioritization. ...

4. Contract Negotiations Policies.

5. Acquiring Goods at the Best Possible Price.

• Maintenance of staff quarters
• Maintenance of vehicles
• Petty cash handling
• Taking care of Securities
• Handling of emigration
• Office contract staff handling
• Attendance monitoring
• Taken care of Safety issues in factory.

JD for - Head Purchase - Steel Industry

• Leading the purchase team to optimize procurement process and cost.
• Leading the project procurement in close cooperation with project management team.
• Prepare and authorize purchase orders for a variety of commodities, services, and equipment in close cooperation with the Project Team and local entities.
• Lead the negotiation of costs, and terms and conditions with Suppliers and Subcontractors in close cooperation with Project Management and Legal.
• Receive and review requisitions, examining for correctness and verifying budget availability, in close cooperation with Project Controlling and proper authority for requests.
• Ensure that Suppliers meet or exceed management expectation in terms of quality and project standards, including documentation, workmanship, cost and schedule.
• Expedite execution of Purchase Orders and ensures timely delivery, including support of logistic activities
• Maintain Project Procurement Plan and consult with Engineering and Project Management on required purchases
• Monitor supply chain and supplier performance; while maintaining constant communication with suppliers to identify process, product and service improvement opportunities; seek, document and realize cost savings and cost avoidance opportunities.
• Examine and test existing contracts and also finalizing ARC.
• Expect unfavorable events through analysis of data and prepare control strategies.
• Making Auto CAD drawings for any changes during project commissioning in coordination with Project Management team and project consultant.
• Preparing monthly MIS report for management review.
• Taking interview for recruitment of new team member upto Asst. Manager grade.
• Handling internal and external audit.