Chief of Staff

Reporting To: Chief Operations Officer (COO)
Experience: 3 4 years
Location: Jaipur

The Chief of Staff will closely support the COO in managing day-to-day priorities, calendar coordination, and execution of key initiatives. This role acts as an execution partner and coordination anchor , ensuring smooth information flow, timely follow-ups, and effective delivery of projects across teams.

This position is ideal for a high-potential professional early in their career, looking to gain exposure to senior leadership, operations, and cross-functional project execution.

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  Manage the COO s calendar, meetings, and schedules to ensure effective time management.



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  Coordinate internal and external meetings, prepare agendas, and circulate minutes of meetings (MoMs).



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  Track action items and follow up with stakeholders to ensure closure.



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  Act as the first point of contact for routine communications to the COO.

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  Support execution of operational and strategic initiatives driven by the COO.



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  Coordinate with cross-functional teams to track project timelines, deliverables, and dependencies.



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  Maintain project trackers and ensure timely status updates.



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  Flag risks, delays, and dependencies proactively.

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  Coordinate with functional teams on behalf of the COO for updates and follow-ups.



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  Support leadership meetings by consolidating inputs and preparing summaries.



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  Ensure accurate and timely communication across stakeholders.

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  Assist in preparing MIS, dashboards, presentations, and reports for leadership review.



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  Collate data, track KPIs, and support basic analysis.



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  Ensure adherence to timelines and operational discipline across assigned initiatives.

Key Skills & Competencies

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  Strong organizational and multitasking abilities



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  Excellent written and verbal communication skills



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  High attention to detail and follow-through



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  Ability to work closely with senior stakeholders



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  Proficiency in MS Excel, PowerPoint, and email communication



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  Basic understanding of project management concepts

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  Graduate / Postgraduate in Management, Operations, or related fields



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  Prior experience in executive support, operations, program coordination, or PMO roles



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  Exposure to working with senior leadership is a plus

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  Direct exposure to COO and leadership decision-making



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  Opportunity to learn business operations and execution excellence



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  High visibility role with accelerated learning curve