Candidate Success Executive

Expectations from the Role -

1. Coordinate and schedule interviews (virtual, onsite, panel, or offsite) across time zones and stakeholders, ensuring timely communication and calendar alignment.

2. Act as the point of contact for candidates during the interview process, providing clear instructions, updates, and feedback timelines.

3. Work closely with recruiters and hiring managers to understand role requirements, hiring timelines, and interviewer availability.

4. Manage interview logistics, including room bookings, video conferencing setup, and travel arrangements (where applicable).

5. Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and ensure smooth candidate data flow.

6. Facilitate interview debriefs and follow-ups, ensuring timely completion of interviewer feedback.

7. Assist in creating and improving interview coordination processes, tools, and templates for better efficiency and candidate experience.

8. Support employer branding by delivering a consistent, high-touch candidate experience aligned with the organizations values.

9. Manage candidate communication professionally, ensuring confidentiality, responsiveness, and brand representation at all times.

Expectations from the Candidate -

1. Experience in a global or high-volume hiring environment.

2. Exposure to virtual recruiting platforms (e.g., Zoom, MS Teams, WebEx).

3. Working knowledge of diversity and inclusion practices in recruitment.

4. Excellent organizational, multitasking, and time management skills.

5. Strong verbal and written communication skills.

6. Ability to manage ambiguity and work under pressure in a fast-paced environment.

7. High attention to detail and a proactive, problem-solving mindset.

8. Professionalism, discretion, and a candidate-first attitude.

Experience Required -

1. 1-2 years of experience in HR coordination, recruitment support, or administrative roles (experience in TA coordination preferred).

2. Familiarity with ATS platforms (e.g., Greenhouse, Lever, iCIMS, SmartRecruiters) and calendar management tools (e.g., Outlook, Google Calendar).