Bid Specialist - Indian RFP

The Bid Specialist will be responsible for managing the end-to-end bid process for Indian RFPs, ensuring timely submission of high-quality, compliant, and competitive proposals. The role requires collaboration with multiple stakeholders, including sales, technical, legal, and finance teams, to develop winning bids that align with business objectives.

Key Responsibilities:

Bid Management & Proposal Development:

• Identify and analyse tender opportunities from government and private sector portals (e.g., GeM, CPPP, eProcurement portals).
• Manage the entire RFP response process, including proposal writing, document compilation, and submission.
• Ensure compliance with tender requirements, eligibility criteria, and legal documentation.
• Collaborate with technical and sales teams to develop compelling, customer-focused proposals.

Stakeholder Coordination:

• Work closely with internal teams (sales, legal, finance, operations) to gather necessary inputs for bid submission.
• Liaise with external stakeholders such as government agencies, procurement officials, and industry partners.
• Facilitate bid approval processes, ensuring management sign-offs before submission.

Documentation & Compliance:

• Maintain a repository of past proposals, templates, and key bid documents for future reference.
• Ensure that all submitted bids meet company policies, legal regulations, and customer requirements.
• Monitor and track bid progress, ensuring deadlines are met without last-minute escalations.

Market Research & Competitor Analysis:

• Research market trends, government procurement policies, and competitor strategies to enhance bid success rates.
• Identify pricing trends and position bids competitively while ensuring profitability.

Qualifications & Skills:

• Education:

  Bachelor's degree in Business, Engineering, or a related field; MBA preferred.

• Experience:

  3–6 years of experience in bid management, proposal writing, or tendering, preferably for Indian RFPs.

• Skills:

• Strong understanding of Indian procurement regulations and RFP processes.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong analytical and project management skills.
• Ability to work under tight deadlines and manage multiple bids simultaneously.

Preferred Qualifications:

• Experience with government bidding platforms like Gem, CPPP, or procurement portals.
• Knowledge of financial modelling and pricing strategy for competitive bidding.