Bid Coordinator

Job Title: Tender / Bid Support Executive

Location: Gurgann

Experience: 1–3 Years

Employment Type: Full-time

We are looking for a detail-oriented and proactive Tender / Bid Support Executive to support our tendering and bidding activities. The role involves researching tender opportunities, coordinating with internal and external stakeholders, and ensuring timely and compliant submission of tender documents.

Key Responsibilities

• Research and identify potential tender and bid opportunities relevant to business requirements.
• Review tender documents, RFPs, RFQs, and specifications to understand scope, eligibility, and submission criteria.
• Coordinate with internal teams such as Sales, Operations, Finance, and Legal to gather necessary information for tender submissions.
• Ensure strict compliance with tender guidelines, formatting requirements, documentation standards, and submission deadlines.
• Liaise with external stakeholders, including suppliers and OEM partners, to obtain required technical and commercial inputs.
• Prepare and compile tender documents, annexures, formats, and supporting documentation.
• Assist the Tender Manager in reviewing and evaluating competitor tender responses, when required.
• Maintain accurate records and trackers for all tender submissions, including status updates and outcomes.

Required Skills & Competencies

• Proficiency in MS Office, especially MS Word and Excel.
• Strong ability to handle multiple tasks simultaneously under tight timelines.
• High level of attention to detail and excellent organizational skills.
• Ability to work independently as well as collaboratively within a team.
• Strong written and verbal communication skills.
• Eagerness to learn and grow in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field.
• Prior experience in tendering, bidding, or proposal management will be an advantage.

Why Join Us

• Opportunity to work on large-scale tenders and strategic bids
• Exposure to cross-functional teams and stakeholders
• Learning-oriented and growth-focused work environment