BID Administration

Role & responsibilities

The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.

• Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.
• Manage bid documentation, templates, and version control to ensure consistency and quality.
• Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
• Format, proofread, and compile bid materials to align with company branding and client specifications.
• Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
• Ensure compliance with internal governance and bid approval processes.
• Assist with creating and maintaining CVs, project sheets, and reference libraries.
• Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.

Preferred candidate profile

• Bachelors degree in Business Administration, Engineering, Communications, or a related field.
• Minimum

  3–5 years of experience

  in bid coordination, administration, or tender support—preferably within the engineering, construction, or consultancy sectors.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
• High attention to detail, accuracy, and professionalism in document preparation and formatting.