Associate Project Manager - Sharepoint and Website

Main responsibilities:

• Ensure on time secure delivery, management, upload, tagging and reporting of all digital assets and content ordered and approved for distribution through the major content management systems (Veeva-CLM, DAM -Digital Asset Management & MedVox system) by collaborating with colleagues from the medical, marketing, compliance, IT and local affiliates as well external agencies, photo studios and other creative sources such as stock libraries.
• Ensures receipt of Content Manifest including content Approval documentation
• Ensure that content is received properly with all added supporting information key words, focus areas, categories, hotspots as well as other data that should be available within the Content Manifest)
• Responsible for quality control and technical viability of assets to be uploaded
• Ensure that the tagging and metadata of content is consistent and appropriately applied to all assets
• Responsible to upload the content in alignment with instruction provided within the Content Manifest
• Fulfil user requests for access to download source content and qualify usage as appropriate
• Develop relationships with agencies to ensure the timely provision of content to the DAM
• Partner closely with Medical Teams to ensure the most up to date and efficient search capabilities are being applied and used in the most competent way. Analyse metadata, subtypes, search fields, and security policies, and identify inefficiencies and consider new solutions to ensure the DAM and Medvox are being utilized at their highest potential
• Create, update, and distribute all necessary digital asset guidelines to ensure that all current processes are followed and kept relevant
• Responsible for testing the content within Pitcher platform on performance, content format and on interactive elements (hotspots, links, etc)
• Receive QC approval and then distribute content to appropriate user group
• Providing training sessions to MSLs or various countries on MedVox/Veeva application and the upload process
• Generate platform monthly audit reports on users and content using (Pitcher Reporting and DAM applications)
• Generate/publish pre-defined reports as well as ad-hoc analysis reports using approved Applications that help Medical/Commercial teams to make decisions on more effective content usage
• Mentor and train incoming rotating contract digital asset specialists, and creates/updates all training guidelines and materials as needed
• Build and maintain intranet and internet websites using platforms such as SharePoint, EPiServer, Drupal
• Analysing the stakeholder requirements, proposing design solutions over call or creating forms in SharePoint as per their requirement, use Adobe for different countries based on their requirement
• Preparing mock-up of site designs if required to suggest stakeholder on the various site design possibilities
• Taking full ownership of managing the Global Sanofi Hub Site administrative activities like providing access to team members, setting up unique permissions for libraries/ pages if required, creating libraries helping team members in uploading files or solving queries related to SharePoint

People:

• Maintain effective relationships with stakeholders
• Liaise and coordinate with colleagues in Medical function to receive content for Veeva, MedVox and DAM distribution
• Co-ordinating and performing QC activities to ensure quality check validation

Performance:

• Manage receipt of Content Manifest including content Approval documentation
• Perform initial QC on content to test rendering, performance and interactive
• Perform trouble shooting content-related technical issues
• Distribute content to appropriate QC user group
• Distribute content to appropriate user group
• Generate/publish platform reports (pre-define and or ad-hoc analysis reports, audit reports on users/content)
• Enhance content structure and digital asset management learnings
• Build and maintain intranet and internet websites

Process:

• Follow detailed guidelines (for example checking hotspots which have links to pdf review of the content for spot assessment, format, expiration date, tagging, validating MMRC#)
• Good understanding about MedVox, DAM and Pitcher application
• Effective understanding on content structure
• Secure adherence to QC process to maintain quality requirements

Stakeholder:

Builds and maintains solid partnerships with assigned stakeholders to better develop, coordinate, direct, and facilitate internal work and communications

About you

Experience

Soft skills

Technical skills

Education:

Languages