Associate General Manager - Contract Admin

Job Description

Responsibilities Contract Execution & Documentation: Administer contracts with contractors, vendors, and consultants under supervision, ensuring adherence to agreed terms and milestones. Maintain accurate records of agreements, amendments, correspondence, and deliverables. Draft routine letters, notices, and meeting notes in line with contractual protocols. Track and update key contract deliverables and timelines, flagging delays or deviations to the Lead. Claims & Support Documentation Assist in compiling documentation and data required to support claims, EoT requests, or variation orders. Coordinate with site execution teams to gather progress data, photographs, and evidence needed for dispute resolution or contract substantiation. Maintain a register of all claims and changes with relevant status updates. Coordination & Monitoring Liaise with internal departments (Planning, QS, Engineering) and external vendors for routine contract matters. Ensure timely submission of notices and responses to contractual correspondence. Monitor submittals and compliance with technical, safety, and quality obligations as outlined in the contract. Risk Identification & Compliance Assist in identifying early signs of contractual risk or non-compliance. Ensure that contract activities align with internal compliance protocols and project documentation standards. Support due diligence inputs when required for new packages or vendor onboarding. Reporting & Documentation Quality Update contract trackers, deliverable logs, and filing systems regularly. Support the preparation of Contract MIS and dashboards as required by the Lead / Head of Contracts. Ensure quality control in all documentation and communication issued from the project/site. Qualifications Bachelor’s degree in Electrical or Mechanical Engineering. Certifications such as Certified Construction Contract Administrator (CCCA) or similar credentials. Show more Show less