Associate - Executive Secretary

The Executive Secretary will play a crucial role in ensuring the planning and implementation of the DEI functional and administrative requirements. This position demands a proactive, organized, and multitasking individual with a go-getter attitude capable of navigating the complexities and rigor of handling the DEI efficiently. As a key contributor and Single Point of Contact (SPOC), you will be instrumental in the smooth functioning of the DEI. Your responsibilities will include: Calendar Management: - Efficiently coordinate and manage executive calendars, scheduling meetings, appointments, and travel arrangements. - Ensure the Director is equipped with all necessary and up-to-date information and materials for daily work schedules. Communication and Correspondence: - Serve as the primary point of contact between executives, departments, and internal/external stakeholders. - Draft, edit, and proof-read emails, documents, and presentations on behalf of the DEI. - Handle tasks assigned by the Director and Leadership in their absence at the office. Office and Remote Support: - Provide necessary in-office support, manage administrative tasks, and handle physical office logistics. - Be available for in-person and remote/virtual meetings, calls, and effectively manage tasks and work schedules. Meeting Coordination: - Coordinate and schedule in-person and virtual meetings, ensuring all digital communication channels are operational. - Prepare and distribute invitations, agendas, documents, and Minutes for Meetings as per the Director's guidance. Travel Arrangements: - Arrange travel plans for in-person and virtual meetings, including flights, accommodations, and transportation in coordination with relevant parties. Document Management: - Organize and maintain electronic and physical files, ensuring easy access to important documents. - Proactively assist in report preparation, presentations, and discussion papers. Task Prioritization: - Efficiently prioritize and manage tasks to meet deadlines and achieve DEI objectives. - Anticipate DEI needs, plan and implement priority tasks to expedite completion with accuracy. Confidentiality: - Handle sensitive information discreetly and maintain confidentiality at all times. Qualifications, Skills, and Experience: - Post Graduate degree is mandatory, MBA is advantageous. - 4-5 years of proven experience as a Corporate Secretary/Executive Assistant in a dynamic business environment. - Strong organizational and multitasking skills. - Excellent written and verbal communication skills in English. - Proficient in virtual collaboration tools, MS Office, and other productivity tools. - Ability to work independently and collaboratively. - Willingness to work both in-office and remotely as required. - Positive attitude, fast learner, and contributor. - Pleasing demeanor with integrity is highly valued.,