Associate Bid Manager

Job Title: Associate Bid Manager

Experience: 4-6 years Department / Function: Bid

Location: Ahmedabad

Employment Type: Full-time, Onsite

About Us

Sahana System Limited (SSL), headquartered in Ahmedabad, is an ISO-certified IT company established in 2012. Listed on the National Stock Exchange (NSE) and holding CMMI Level 5 compliance, ISO 9001, and ISO/IEC 27001 certifications, SSL has built a strong reputation in both domestic and international markets.

We specialize in digital product engineering, digital transformation, cloud services, blockchain, business consulting, and digital marketing, while leveraging cutting-edge technologies such as AI, ML, IoT, BI, DevOps, and Cyber Security. With a strong focus on innovation and sustainable technology, we empower enterprises, government sectors, and defence organizations worldwide.

Our global footprint spans the North America, Middle East, South East Asia, and we are actively expanding into the European, Japanese and Russian market.

Website: https://www.sahanasystem.com/

LinkedIn: https://www.linkedin.com/company/sahanasystemltd/

Position Overview

An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs/RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids.

Key Responsibilities

• Bid Process Management: Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions.
• Documentation & Proposal Preparation: Draft, review, and format technical/commercial responses aligned with client RFP/RFQ requirements.
• Team Coordination: Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals.
• Compliance & Quality Control: Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards.
• Repository & CRM Management: Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal.
• Commercial Assistance: Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team.
• Reporting & Tracking: Maintain bid trackers, provide progress updates.

Required Qualifications & Skills

Must-have:

• Post Graduate MCA/B.E/B.Tech/MSc. (IT) + MBA (preferred)
• Knowledge of MS Office, eProcurement Portals, GeM etc.
• Key soft skills: Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management

Preferred:

• GeM Gold Certified
• Presales and Solutioning, Cost Estimation

Skills & Attributes

• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Attention to detail with a focus on compliance and quality
• Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools
• Ability to coordinate with cross-functional teams under tight deadlines
• Analytical mindset with problem-solving skills
• Adaptability and eagerness to learn bid management practices
• Strong interpersonal skills for stakeholder engagement
• Commercial awareness and basic understanding of pricing models
• Self-motivated, proactive, and deadline-oriented