Associate Bid Manager

Position Overview

An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs/RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids

Key Responsibilities

• Bid Process Management: Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions.
• Documentation & Proposal Preparation: Draft, review, and format technical/commercial responses aligned with client RFP/RFQ requirements.
• Team Coordination: Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals.
• Compliance & Quality Control: Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards.
• Repository & CRM Management: Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal.
• Commercial Assistance: Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team.
• Reporting & Tracking: Maintain bid trackers, provide progress updates.

Required Qualifications & Skills

Must-have:

• Post Graduate MCA/B.E/B.Tech/MSc. (IT) + MBA (preferred)
• Knowledge of MS Office, eProcurement Portals, GeM etc.
• Key soft skills: Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management

Preferred:

• GeM Gold Certified
• Presales and Solutioning, Cost Estimation

Skills & Attributes

• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Attention to detail with a focus on compliance and quality
• Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools
• Ability to coordinate with cross-functional teams under tight deadlines
• Analytical mindset with problem-solving skills
• Adaptability and eagerness to learn bid management practices
• Strong interpersonal skills for stakeholder engagement
• Commercial awareness and basic understanding of pricing models
• Self-motivated, proactive, and deadline-oriented