Assistant - Office Administration and Operations

2 - 5 years

3 - 5 Lacs

Posted:15 hours ago| Platform: Naukri logo

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Work Mode

Work from Office

Job Type

Full Time

Job Description

EventsTradeAdministration

Tasks

1. Administration

  • Administration customer side
  • Making customer phone calls
  • Giving appointment information
  • Create order confirmation if necessary
  • Shipping information
  • Invoice creation
  • Checking outgoing invoices (also from Ersa) // 4-eyes principle
  • Payment reminder to customers

2. Adminstration of Ersa

  • Send orders received by KE India to Ersa
  • Send inquiries, which are received by KE India, to Ersa
  • Forward service/installation logs to Ersa
  • Backoffice sales
  • Maintain customer address
  • Support Sales team

3. Organising Trade fairs and Event

  • Active participation in Events planned through out the year
  • Travel organization
  • Organization of premises (hotel, catering, equipment, etc.)
  • Organization of shipment of all necessary equipment
  • Providing customer addresses
  • Sending e-mail invitations
  • Follow-up of invitations
  • Contributing improvements and ideas

4. Office administration

  • Office organization
  • Administration of documents - digital and print filing

5. Personnel management

  • Payrolls of each employee must be sent to External agency in due time
  • Maintaining a confidential employee file
  • Work through checklist for new hires
  • Induction plan for new hires

6. Office equipment / Supplies/Promotional material

  • Necessary procurement

7. Knowledge on SAP

  • KE India is connected to the SAP network, eliminating many manual tasks. Knowledge of SAP is desirable

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