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Hexagon Manufacturing Intelligence
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Assistant Manager Facilities & Administration, Administration

Assistant Manager Facilities & Administration, Administration

Hexagon Manufacturing Intelligence

5 - 8 years

1 - 5 Lacs

Hyderabad

Posted:1 day ago| Platform:

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Skills Required

Housekeeping Hospitality Spare parts Office equipment MS Office Facility management Catering Monitoring

Work Mode

Work from Office

Job Type

Full Time

Job Description

Housekeeping

Manpower maintenance
Cleaning and office upkeep
Daily office rounds
Handling day to day HK activities
Maintaining and ordering stock of HK Material
Monthly checking and processing of HK bills
Upkeep of Wellness rooms and Doctor Room
Upkeep of Creche

Catering

Onboarding of Lunch vendor (when required)
Everyday Lunch menu setting
Monitoring Lunch services on daily basis
Monitoring everyday lunch sales and project numbers for next day
Checking Food Taste and quality
Kitchen Visits
Upkeep of cafeteria
Monthly checking and processing of Catering bills
Tuck Shop Maintenance

Repairs and Maintenance

Everyday floor rounds for check
Identification of all repairs in office like plumbing, civil, office equipment etc..
Plan for repair works over weekends
Maintaining stocks of spare parts wherever there is a requirement
Kitchen Maintenance and Repairs
Gym and Sports Room Repairs & Maintenance
Creche Repars & Maintenance
POC Labs

Breakout Areas

Upkeep of breakout areas
Checking of coffee vending and snacks vending machines regularly
Making sure that all machines are up and running, if not get them repaired/replaced as soon as possible
Maintaining stock of coffee vending machines
Ordering the stock of coffee vending machines material as required
Monthly checking and processing of HK bills
Maintenance of Drinking water and ordering of bubbles

Gifting

Diwali Gifting
Annual Employee Gifting
Event Gifting as per divisional requirements

Events

Handling both internal and external events
Annual Day
Family Day
POB
Star Awards
Interclub Events
HR Events
Various divisional events like Pragnya, Jignyasa etc ,
Hexathon
Technology Day

Visitor Hospitality

Taking care of visitor (external stakeholders) visit to office
Getting the rooms ready with proper amenities
Being in line with internal contacts of visitors for their requirements
Arranging lunches and dinners by checking internal contacts of visitors
Arranging transportation to and from hotel/office on daily basis
Board Room arrangements

Car/ Vehicle Services:

For Top Management
Local Transportation for Visitors
Late Night Employee drops
Team Outings & Team Parties
Office cars maintenance

Club Memberships:

Getting memberships for top management/ who ever is recommended
Maintaining records of all memberships
Getting memberships for family members when required
Membership renewals on regular basis

Education / Qualifications

Bachelor s degree in Business Administration, Facilities Management, or related field.
5 8 years of experience in facilities and administration roles.
Strong organizational and multitasking skills.
Excellent communication and negotiation abilities.
Proficiency in MS Office and facility management software/tools.
Knowledge of safety regulations and compliance standards.

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