Assistant Manager / Deputy Manager – Office Administration

Assistant Manager / Deputy Manager – Office Administration

Location: Max Towers, Noida
Reports to: AGM-Business Support and Admin
Qualification: Bachelor’s degree in any discipline; MBA or Diploma in Facility / Administration Management preferred
Experience: 8-10 years of experience in office administration, facility management, and vendor coordination, preferably in a corporate or real estate environment

The ideal candidate will ensure smooth administrative operations across Max Estates’ offices, overseeing vendors, facilities, budgeting, and employee experience. The role requires strong coordination, attention to detail, and a commitment to creating a workplace that reflects our ethos of “Live Well, Work Well.”

Key Responsibilities:

• Oversee day-to-day office administration and facilities management to ensure efficient operations and a high-quality workplace experience.

• Conduct daily rounds of the office to ensure upkeep, cleanliness, and aesthetic standards (look, feel & touch).

• Supervise housekeeping, pantry, and front-office teams; ensure adherence to service quality and safety norms.

• Manage vendor coordination, agreements, billing, and payments; maintain an accurate payment tracker and cost records.

• Conduct regular site visits across projects and handle runner work and administrative support for the MD’s Office as needed.

• Maintain inventory and storage of admin materials; ensure timely procurement and optimal utilization.

• Prepare and monitor budgets, cost sheets, and SOPs on Excel; ensure adherence to approved spends.

• Support the planning and execution of internal events and employee engagement activities.

• Ensure compliance with statutory, safety, and housekeeping standards.

Key Skills:

• Strong vendor management, budgeting, and coordination skills

• Proficiency in MS Excel and administrative reporting

• Excellent communication and organizational abilities

• Eye for detail and a proactive approach to problem-solving

• Service-oriented mindset aligned with Max Estates’ Live Well, Work Well culture