Assistant Import and Export Manager

Role & responsibilities

• Shipment Management & Coordination:

• Daily monitoring and updates

  of all import and export shipments.
• Manage

  booking, nomination, and intimation updates

  with freight forwarders and shipping lines.
• Provide real-time updates on

  in-transit shipments, docking, and arrival

  schedules.
• Coordinate with

  purchase, PPC (Production Planning & Control), stores, finance, and logistics teams

  to ensure smooth inbound and outbound operations.

• Documentation & Compliance:

• Oversee all shipping documentation, including

  Bill of Lading (BL)

  ,

  Import General Manifest (IGM)

  , and other necessary paperwork.
• Ensure all documents are accurate and complete for customs clearance.

• Coordinate with customs brokers

  to facilitate timely and hassle-free customs clearance.
• Monitor and track all customs-related

  notifications and regulations

  .

• Compliance & Risk Management:

• Maintain up-to-date knowledge of

  EXIM regulations

  and

  government notifications

  .
• Stay informed on

  Anti-Dumping Duties

  and other trade remedies that may affect imports.
• Ensure all procedures are followed to prevent delays or penalties.

• Reporting & Analysis:

• Generate daily, weekly, and monthly reports on shipment status, costs, and key performance indicators (KPIs).
• Utilize

  advanced Excel skills

  for data analysis and reporting.

• Stakeholder Communication:

• Communicate effectively with all internal teams and external partners, including freight forwarders, suppliers, and customs agents.
• Address and resolve any issues or discrepancies related to shipments.

Preferred candidate profile

• 4-9 years' experience in import & export documentation or related field.

• Strong knowledge of DGFT rules and regulations.

• Proficiency in preparing various types of export/import documents (e.g., commercial invoice).

• Experience working on LCs (letter of credit) operations.