Grade H - Office/ CoreResponsible for coordinating activities of a team to deliver administrative support to a range of business areas, building relationships across the business and prioritising work to ensure the proactive management of administrative activity and safe, compliant, effective and efficient day-to-day operations, whilst ensuring discretion and confidentiality.
Business Support Group
Are you ready to join a team that s driving the future of lubricants & beyond and setting new industry standardsDiscover how our diverse and passionate people at Castrol are shaping the industry and how you can be part of this journey.
We re seeking talented experts who share our passion for innovation and excellence. Bring your unique perspective, collaborative spirit, and challenge our thinking as we continue to lead the way in the lubricants market & build businesses beyond lubricants. This is your chance to learn, grow, and thrive in a dynamic and inclusive organization.
Apply now!
Castrol is a global leader in lubricants and part of the bp Group, one of the world s largest energy companies. In India, Castrol is a publicly listed company, leading in the Automotive, Industrial, and Marine lubricant sectors. With iconic brands, relentless innovation, strong customer relationships, and a team of highly motivated employees, we have maintained our market leadership in India for over a century. Our robust manufacturing and distribution network in India helps us reach consumers through more than 135,000 outlets.
At Castrol, success knows no bounds. We offer a fast-paced learning environment where you can develop your career, whether in specialized functions or on a general management track. Castrol India has a proud legacy of nurturing top talent for leadership roles, both locally and globally.
We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the worlds ambition of a low-carbon future.
Join us and be part of what we can accomplish together. You can participate in our new ambition to become a net zero company by 2050 or sooner and help the world get to net zero. Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better and how you can play your part in our world-class team
Background Castrol and Castrol India Limited
Castrol, is one of bp s Customers & Products businesses and is one of the world s leading lubricant brands, serves customers and consumers in the automotive, marine, industrial and energy sectors. Recognized for innovation and high performance, Castrol branded products and services keep things moving, whether an electric vehicle, a Formula One car, a wind turbine, a production line or the Mars rover. Castrol also operates a network of auto service workshops.
In India, the Castrol business is run through Castrol India Limited, a company listed on BSE and NSE. Castrol India Limited is a leading lubricant company with a 115-year presence in India. Known for its innovation and high-performance products, Castrol offers trusted brands like Castrol CRB, Castrol GTX, Castrol Activ, Castrol MAGNATEC, Castrol EDGE, and Castrol POWER1. Serving various sectors including automotive, mining, machinery, and wind energy, Castrol India operates three blending plants and a wide distribution network, reaching over 150,000 retail outlets nationwide. Globally, Castrol has been driving technological advancements for 125 years.
For more information about bp, see www.bp.com and for Castrol and Castrol India, see www.castrol.com and www.castrol.co.in.
Company Secretarys Office
The bp (CSO) has as its purpose, to partner with the boards and businesses at bp, facilitating effective decision making through dynamic corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building positive relationships.
Corporate governance at bp and for CIL has a high degree of breadth and complexity covering both BP plc and its subsidiaries. The expectation for the quality of delivery is extremely high. The structure of the department reflects this with separate teams established to manage plc and global subsidiary matters. This role will sit within the sub-team of the CS office and will report to the Company Secretary for CIL. Based in the Castrol India headquarters in Mumbai, there is an expectation for this role to be present in the office at least 3 days with flexibility to work from home for up to 2 days in a week
Job Description
This role is for Assistant Company Secretary. The role holder will be responsible for:
- All the corporate secretarial compliances of Castrol and other bp group entities in India (currently 4)
- Supporting the subsidiary governance agenda globally
Core Job Responsibilities
- Ensure compliance with all corporate laws including Companies Act, Listing Regulations, SEBI laws, FEMA and all other laws applicable to listed and unlisted companies.
- Support for all secretarial functions including Board and General meetings, handling shareholder matters / litigation / communication etc., coordinate and prepare minutes, agenda, notices etc. of meetings, drafting reports, e-filing, maintaining and updating all statutory books, registers, records, filings of forms, returns, documents, collaborate with MCA, ROC, SEBI, Stock Exchanges, RBI, FIPB and other regulatory bodies, and ensure all related compliances.
- Collaborate with internal and statutory auditors, cost auditors and other key external customers.
- Responsible for ensuring standard process corporate governance and upholding the highest standards of ethics, integrity and compliance.
- Advise, guide, support and assist senior management in all corporate secretarial, Board and Shareholder matters and in dealing with regulators and external customers.
- Support and provide guidance to the Board, Board Committees, independent directors in effective discharge of their duties, responsibilities and powers under various laws.
- Supervise changes in the legislative and regulatory environment and ensure appropriate dissemination of information and proactive actions to ensure timely compliances and safeguarding company interests.
- Implementing and being responsible for governance policies and procedures
- Drafting of Company Annual Report and other Board reports
- Providing timely advice to the concerned customers for various strategic corporate matters and analyzing various proposals from the Companies Act and other SEBI Rules and Regulations
- Providing advice and guidance to internal stakeholders/ departments on governance issues.
- Oversight and management of [3] team members
The role is expected to develop over time and for opportunities to arise to work with and support initiatives and the development of processes, procedures and guidance, including, as may be required, in relation to the establishment of our new company secretary operations team in Pune, India, to support a number of global company secretarial processes.
Key skills & capabilities
- Demonstrable experience in a company secretarial role and good knowledge of the India listing and corporate governance regimes
- Experience of working in a fast-paced, complex / matrixed multi-national organization
- Ability to build credible and effective relationships, be seen as a trusted business partner, maintaining respect and pragmatism in dealings with all customers across functions and geographies
- Desire to pursue pioneering governance standards
- Ability to work in a cross functional and geography team and a collaborative environment
- Experience of organisational change, particularly in process simplification or introduction of technology in delivery of automation
- Brings a digital approach to the delivery of work
- Ability to carry out research independently and provide recommendations
- Organised and able to adapt to a constantly evolving environment
- High level of accuracy and attention to detail
- Good commercial and business insight.
- Strong collaborative and interpersonal skills.
- Strong work ethic, attitude, interpersonal skills and results focused.
Education/Training Requirements
- Company Secretary
- LLB (Preferred)
Required Experience
- 10-12 years of work experience in corporate secretarial work, most of which should be with listed entity(ies) of repute.
- Experience as people manager leading a team.
Travel Requirement:
Negligible travel should be expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is not available for remote working
Skills:
Adaptability, Authenticity, Collaboration, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
