Administrative Support Specialist (Full time in person position)
Location:
Alexandria, Virginia
Job Type:
Full-TimeNOBLE is looking for a highly organized and detail-oriented Administrative Support Specialist to keep our Headquarter office running smoothly and efficiently. This is a great opportunity to assist our staff of ten with diverse projects and provide general administrative support to our Executive Board members. You will be responsible for providing administrative support, database management, client correspondence and managing the front office area.
About Us
Our organization serves as the conscience of law enforcement by being committed to justice by action. We have over 60 chapters representing over 5,000 members worldwide that represent chief executive officers and command-level law enforcement officials from federal, state, county, municipal law enforcement agencies, and criminal justice practitioners.
Core Responsibilities Include But Are Not Limited To
- Exceptional customer service skills, correspondence, and dedicated administrative support to all NOBLE programs. Customer support duties include attention to details, assisting with inquiries via phone, fax, and email, helping with website navigation and account access, sharing information about NOBLE education programs & events.
- Answer incoming calls and manage general inbox for the national office team.
- Assist staff with vendors and service technicians as needed.
- Maintain office supplies by checking inventory and ordering items as needed; ensure the office environment is organized, clean, coordinate maintenance and repair of office equipment.
- Manage receipt and distribution of delivery packages and mail/expedited mail and out-going mail.
- Handle sensitive information regularly in compliance with organizational protocols.
- Administrative duties include proofreading, formatting, and organizing files, extracting, and formatting data for reporting, creating templates, inputting information and files, and managing records.
- Manage the scholarship program and assist in the administration of the awards programs to increase visibility and participation.
- Processing the background checks for the Law and Your Community program as well as maintaining the data and records for the program.
- Make travel arrangements for office executives, board members, guests and constituents as needed.
- Must be willing to travel up 20% annually.
- Perform other relevant duties as assigned.
Qualifications
- 1-2 years+ of administrative support in a professional office setting with proven ability to multi-task.
- Bachelor’s degree.
- Must have excellent attention to detail and ability to produce effective office correspondence.
- Proficient in Microsoft Office Suite and the ability to learn new applications quickly. Pay range: $40,500 - $46,500.00 Annually.
What We Offer
- Competitive salary and comprehensive benefits package.
- A supportive and collaborative work environment.
- Opportunities for professional growth and development.
** NOBLE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. **
Please submit resumé and cover letter to Deputy Director Giovanna Rogow at: GRogow@noblenatl.org
