ADMINISTRATIVE EXECUTIVE / PROJECT COORDINATOR

Job Description

We are seeking a proactive and detail-oriented Administration or Project Coordinator with at least 6 months of hands-on experience in the construction or infrastructure industry. The ideal candidate will support project operations, manage documentation, assist in project scheduling, and ensure effective coordination between site teams, vendors, and stakeholders. Assist project managers in day-to-day coordination of project activities. Maintain accurate project documentation, files, and correspondence. Track project timelines, progress reports, and material deliveries. Coordinate with internal departments, vendors, and site teams. Handle administrative tasks such as scheduling meetings, drafting letters, and preparing reports. Requirements Maintain and update records related to materials, manpower, equipment, and vendors. Ensure compliance with project procedures and safety regulations. Monitor and report daily activities and updates from the site. Support in procurement and follow-up of construction materials. Assist in billing, invoice processing, and petty cash management. What we Expect from you? Ability to work under pressure and multitask in a fast-paced environment. Diploma or Degree in Business Administration, Civil Engineering, or related field preferred. Knowledge of documentation practices and compliance tracking. Familiarity with site coordination and vendor management. Ability to prioritize and manage multiple tasks effectively. Team player with strong organizational skills. What you've got? Minimum 6 months of experience in administration or coordination roles within the construction or infrastructure domain. Basic understanding of construction processes and project life cycles. Strong communication and interpersonal skills. Proficiency in MS Office (Excel, Word, Outlook); knowledge of project management tools is a plus.