Administrative executive

An administrative executive job description includes managing office logistics, coordinating meetings and travel, handling correspondence, maintaining records and documents, and supporting staff and executives. The role requires strong organizational, communication, and multitasking skills, along with proficiency in office software like Microsoft Office. The core function is to ensure the smooth, day-to-day operation of the office environment. 

• Office management:

   Oversee daily office tasks, maintain cleanliness, manage office supplies and equipment, and ensure vendor and facility maintenance.

• Coordination:

   Schedule and coordinate meetings, prepare agendas and take minutes, and manage executives' calendars and travel arrangements.

• Communication:

   Handle incoming and outgoing correspondence, answer phone calls, and act as a liaison between departments.

• Record keeping:

   Maintain organized records, reports, databases, and financial documents, and ensure proper filing and document management.

• Support:

   Assist with HR functions like onboarding, prepare documents and presentations, and support cross-functional teams.

• Events:

   Coordinate office events, team activities, and corporate meetings. 

Technical skills

Organizational skills

Communication skills

Experience

Attributes