Administrative Assistant

The administrative services team handles administrative support, travel planning, operations, catering coordination, and facilities management. What You'll Do Increase the productivity of consulting HR leaders by handling their administrative tasks, such as: Travel arrangements Expense reporting Calendar management Vendor and client interactions Email correspondence Provide scheduling support to multiple individuals (appointment, calendar, and meeting management). Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes as needed. Prepare domestic and international travel logistics (itineraries, visas, etc.). Coordinate internal and external meetings/activities (e.g., venue selection/reservation and set-up, hotel accommodations, catering, etc.). Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing, and archiving meeting support materials). Address problems and troubleshoot with internal and external stakeholders. Handle special projects with demanding deadlines. Participate in group learning and/or knowledge sharing. What You'll Bring High school diploma required; post-secondary education or Associate or Bachelor degree preferred. 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment. Fluent in MS Office (Word, PowerPoint, Excel, and Outlook) and travel and expense reporting applications. Strong oral and written communication skills. Professional appearance and demeanor with the ability to exercise good judgment and discretion. Attention to detail, dependability, and punctuality. Proactive self-starter with the ability to manage a wide variety of tasks and meet deadlines. Experience working both independently and with a team in a demanding environment. A sense of humor is appreciated!