Posted:11 hours ago|
Platform:
On-site
Full Time
What You ll Do 1. Travel Management: Plan, organize, and manage all aspects of employee travel, including domestic and international flights, accommodations, ground transportation, and necessary travel documentation. Monitor travel expenses to ensure cost-effectiveness while meeting employees travel needs. Maintain up-to-date knowledge of travel regulations, visa requirements, and travel advisories. Resolve travel-related issues and emergencies promptly to minimize disruptions. 2. Expense Coordination: Collaborate with various teams and personnel to streamline the expense reimbursement process. Assist employees in preparing and submitting travel-related expense claims. Ensure that all submitted expenses are in compliance with company policies and guidelines. Verify receipts and supporting documentation to validate expense claims. Handle inquiries and provide guidance on expense reporting and reimbursement procedures. 3. Budget Preparation and Reporting: Assist in the development and preparation of the travel and expense budget. Monitor travel expenditures and ensure they align with the approved budget. Generate periodic reports on travel expenses, cost trends, and budget utilization. Recommend cost-saving measures and process improvements to optimize travel and expense management. 4. Administrative Support: Assist in organizing team meetings, conferences, and other events. Manage team calendars and schedules, including arranging appointments and meetings. Prepare and distribute meeting agendas, minutes, and other relevant documents. 5. Communication and Correspondence: Serve as a point of contact between the team and external stakeholders. Draft and proofread emails, and other written materials on behalf of the team. Ensure timely responses to inquiries and requests. Organizing diaries of senior members of staff What Makes You Qualified Bachelors degree in business administration, Finance, or a related field (or equivalent work experience). Proven experience in travel management, expense coordination, or related roles. Strong organizational and time management skills with attention to detail. Excellent communication and interpersonal abilities to work collaboratively across departments. Ability to adapt to changing priorities and handle multiple tasks simultaneously. Demonstrated problem-solving and decision-making skills. Knowledge of travel regulations, visa requirements, and travel industry trends is a plus.
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