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Administrative Assistant

1 - 3 years

1 - 3 Lacs

Posted:2 days ago| Platform: Naukri logo

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Work Mode

Work from Office

Job Type

Full Time

Job Description

  • Office Management and Coordination:

    • Manage the day-to-day administrative tasks, including scheduling meetings, maintaining office supplies, and ensuring an organized work environment.
    • Serve as the primary point of contact for internal teams, visitors, and external vendors.
    • Maintain and update office records, files, and documentation, both physically and digitally.
  • Communication and Correspondence:

    • Handle incoming and outgoing communications, including emails, phone calls, and courier services.
    • Draft and proofread official correspondence, meeting minutes, and reports.
    • Respond to general inquiries and ensure timely escalation of critical matters to the appropriate departments.
  • Scheduling and Calendar Management:

    • Organize and manage calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
    • Coordinate with multiple teams to align schedules and ensure smooth execution of events and activities.
  • Data Entry and Reporting:

    • Accurately input and maintain data in relevant systems, ensuring up-to-date records.
    • Prepare routine reports on office operations and assist with data analysis when.
  • Vendor and Facility Coordination:

    • Liaise with facility management services to ensure a well-maintained office environment, including cleanliness, security, and IT support.
    • Handle vendor relationships, ensuring timely procurement of office supplies and services.
    • Assist in organizing internal meetings, team-building activities, and other company events.
    • Coordinate logistics such as venue booking, catering, and audiovisual setup.

    Compliance and Policy Adherence:

    • Ensure adherence to company policies and procedures in all administrative processes.
    • Maintain confidentiality and handle sensitive information with discretion and professionalism.
    Key Qualifications
    • Experience:

      1 to 3 years in an administrative or office management role, preferably in the real estate or similar industry.
    • Education:

      Bachelor s degree in Business Administration, Commerce, or related fields (preferred).
    • Technical Skills:

      • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
      • Familiarity with office management software and basic accounting tools is a plus.
    • Organizational Skills:

      Strong multitasking and time-management abilities with a keen eye for detail.
    • Communication Skills:

      Excellent verbal and written communication in English, Hindi, and/or Gujarati.
    • Interpersonal Skills:

      A team player with a client-first attitude and the ability to handle interactions professionally.
    • Problem-Solving:

      Proactive approach to resolving administrative challenges with minimal supervision.

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