Administrative Assistant

Role Overview

We are seeking a highly organized and proactive professional who can efficiently manage travel desk operations, administrative responsibilities, and executive assistance. The ideal candidate should be detail-oriented, have excellent communication skills, and the ability to multitask across different functions while maintaining confidentiality and professionalism.

Key Responsibilities1. Travel Desk Management

• Handle end-to-end domestic and international travel arrangements (flights, hotels, cabs, visa, forex).
• Negotiate with vendors and agencies to optimize travel costs.
• Maintain travel records and ensure adherence to company travel policies.
• Provide timely support for last-minute travel requirements and itinerary changes.

2. Administration

• Oversee office facilities, vendor management, housekeeping, and office supplies.
• Ensure smooth functioning of day-to-day office operations.
• Manage asset inventory, AMCs, and procurement of office requirements.
• Coordinate events, meetings, and office-level activities.
• Handle compliance with internal policies and external statutory requirements.

3. Executive Assistant (EA)

• Act as the first point of contact for the reporting manager, managing calendars, scheduling meetings, and coordinating appointments.
• Prepare reports, presentations, and other documentation as required.
• Handle confidential information with integrity and discretion.
• Coordinate with internal and external stakeholders on behalf of the reporting manager.
• Track deadlines, action points, and ensure timely follow-ups.

Required Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication & interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of travel booking platforms and vendor negotiations.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving mindset with attention to detail.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Hospitality, or related field.
• 3–6 years of experience in Travel Desk, Administration, or Executive Assistant roles.
• Experience in handling senior management and multi-functional responsibilities preferred.

What We Offer

• Dynamic work environment with exposure to senior leadership.
• Opportunity to handle diverse responsibilities across travel, admin, and EA functions.
• Professional growth and learning opportunities.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund
• Work from home

Language:

• English (Preferred)

Work Location: In person