Administration Officer

Key Responsibilities:

1. Security Management

• Supervise third-party security staff and ensure deployment as per requirement.
  
• Monitor gate entries, visitor management, and vehicle movements (inward/outward).
  
• Ensure round-the-clock plant security and implementation of safety protocols.
  
• Conduct regular security audits and coordinate with local law enforcement as needed.
  
• Maintain records of security incidents and conduct preliminary investigations when necessary.
  

2. Housekeeping Management

• Ensure cleanliness and hygiene in all office areas, shop floors, restrooms, and common areas.
  
• Supervise housekeeping staff or agency performance through daily rounds and checklists.
  
• Monitor the availability and usage of cleaning materials and consumables.
  
• Maintain pest control schedules and waste disposal systems as per environmental norms.
  

3. Pantry & Refreshment Management

• Supervise pantry staff and ensure timely service of tea, coffee, and refreshments.
  
• Maintain hygiene and cleanliness in pantry areas.
  
• Manage inventory and procurement of pantry items.
  
• Ensure timely maintenance and cleanliness of pantry equipment (microwaves, water dispensers, etc.).
  

4. Garden & Green Area Maintenance

• Supervise the work of gardeners and landscaping staff.
  
• Ensure proper upkeep of lawns, plants, and green zones in and around the premises.
  
• Plan seasonal plantation and overall beautification of the premises.
  
• Maintain garden tools and supplies inventory.
  

5. Office Administration

• Maintain office supplies stock and ensure timely procurement.
  
• Oversee general office infrastructure including seating arrangements, furniture, utilities (electricity, water, air conditioning, etc.).
  
• Coordinate repairs and maintenance of administrative equipment and facilities.
  
• Ensure smooth functioning of reception, courier dispatch, stationery, and mail distribution.
  
• Assist in organizing internal meetings, events, and VIP visits.
  

6. Vendor Management

• Coordinate with outsourced agencies for security, housekeeping, and pantry services.
  
• Monitor performance, resolve issues, and ensure service-level agreements (SLAs) are met.
  
• Negotiate contracts and process invoices in coordination with the accounts team.
  

7. Records and Reporting

• Maintain documentation related to admin operations security logs, housekeeping rosters, asset registers, maintenance schedules, etc.
  
• Generate monthly MIS reports on facility upkeep, expenses, and compliance status.
  

Key Skills & Competencies:

• Strong supervision and coordination skills.
  
• Vendor negotiation and management experience.
  
• Good understanding of housekeeping, security, and facility standards.
  
• Basic knowledge of health, hygiene, and safety protocols.
  
• Proficient in MS Office (Word, Excel, Outlook).
  
• Excellent communication and problem-solving skills.
  
• Ability to handle emergencies and multitask effectively.
  

Educational Qualification:

• Graduate in any discipline.