Administration Officer

Admin Job Profile

· Manage daily office operations and ensure the workspace runs efficiently.

· Coordinate schedules, meetings, and calls for producers, directors, and HODs.

· Maintain production calendars, shoot schedules, call sheets, and travel plans.

· Track deliverables and deadlines across departments (creative, accounts, legal, PR, post-production).

· Maintain physical and digital filing systems for scripts, contracts, agreements, NDAs, budgets, invoices, receipts, vendor records.

· Ensure all documentation is properly updated and accessible for production teams.

· Liaise with legal teams for contracts and compliance paperwork.

· Act as a point of contact between internal teams, external vendors, crew, studios, OTT platforms, agencies, and talent managers.

· Draft emails, notices, minutes of meetings, follow-up lists, and status updates.

· Assist with travel bookings, stay arrangements, transport coordination for crew and talent.

· Coordinate material movement: props, equipment, hard drives, dailies, costumes.

· Support in procurement of office supplies, production materials, and vendor coordination.

· Handle petty cash, expense tracking, reimbursements, and simple bookkeeping.

· Coordinate with the accounts team for invoices, purchase orders, payments, GST details.

· Help with onboarding of new team members, freelancers, and production crew.

· Maintain crew lists, contact sheets, attendance, and timesheets.

· Support with day-to-day welfare (ID cards, access passes, snack/meal coordination, etc.).

· Track post-production timelines (editing, sound, VFX, music, grading).

· Organise review sessions, edit notes, and delivery timelines.

· Coordinate submission of deliverables to platforms/broadcasters.

· Errand management (banks, couriers, studios).

· Helping organise events, screenings, narrations, and internal presentations.

· Maintaining confidentiality at all times.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Experience:

• Entertainment/production House: 1 year (Required)

Work Location: In person