Administration Manager

Key Responsibilities:

1. Administrative Oversight

• Supervise day-to-day administrative operations across assigned exam centers.
• Ensure availability of basic amenities (cleanliness, drinking water, power backup, signage, etc.).
• Maintain coordination with local vendors for services like security, transport, catering, and housekeeping.

2. Procurement Planning & Execution

• Identify, plan, and procure required exam materials such as stationery, biometric devices, cartridges, chairs, banners, etc.
• Raise purchase requisitions, negotiate with vendors, and ensure timely delivery.
• Maintain accurate inventory records and consumption logs.

3. Vendor Management

• Build and maintain a pool of local vendors for exam-specific requirements.
• Ensure service-level agreements (SLAs) are met for supply, support, and quality.
• Manage procurement documentation including quotations, delivery notes, and invoices.

4. Exam Day Support

• Ensure timely arrangement and distribution of all exam-related items.
• Coordinate with IT, Operations, and Logistics teams for smooth exam-day execution.
• Act as a point of contact for last-minute material or facility escalations.

5. Compliance & Documentation

• Maintain proper documentation of purchases, gate passes, asset handovers, and stock movement.
• Ensure compliance with internal audit guidelines and client protocols.
• Prepare post-exam consumption reports and settlement summaries.

6. Cost & Budget Control

• Track procurement expenses against approved budgets.
• Identify opportunities for cost savings through vendor negotiations or reuse planning.

Key Skills Required:

• Strong planning, coordination, and vendor negotiation skills.
• Good understanding of procurement processes and basic inventory management.
• Excellent communication, reporting, and follow-up capabilities.
• Familiarity with tools like Excel, Google Sheets, and ERP/software-based tracking (preferred).